Project Administrative Assistant
Job details
RESPONSIBILITIES
- Run OTL (Oracle) reports and prepare weekly timesheets and facilitate the relevant approvals.
- Prepare complex reports and slides in presentable formats.
- Coordinate overtime pre-approvals.
- Coordinate Manual TS as per the requirement.
- Issue weekly manhour booking details to the team.
- Maintain PO register and Document POs issued.
- Create Projects and booking codes in Oracle international/OTL.
- Preparation of PAAFs, submit for approvals and maintain PAAF register updates.
- Archive all the approved PAAFs, CVs, CTRs and relevant project documentations.
- Assist in updating organization charts.
- Review expense claims and coordinate the approvals.
- Provide induction to new joiners on time writing procedures.
- Provide support to Planners and Cost controller
- Minimum of 5 years' relevant experience
- Experience of working with multi-national and multi-cultural project teams is strongly preferred
- Previous experience of working in the Middle East would be an advantage
- Previous Oil & Gas industry experience.
- Advanced Excel Skills
- Interact with team members in a positive and professional manner at all times.
- Previous Oil & Gas industry experience.
- Time Keeping Experience.
- Clear communicator with good interpersonal skills
- An active listener with the ability to focus on customer requirements
- Fluent in both spoken and written English language.
- Highly motivated and self-reliant
- Confident and assertive
- Problem solver
- Open thinker and innovator
- Good communicator with a willingness to share knowledge and support others
- Flexible and adaptable
- Strong commitment to safety
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