Executive Secretary

دوام كامل في a Laimoon Verified Company في Qatar

نُشرت يوم June 12, 2024

تفاصيل الوظيفة

Job Summary:

The role of the Executive Secretary is to actively support the management of projects, key clients, and a wide variety of other business initiatives.

Job Responsibilities:

· Secretarial assistance to the management.

· Non-technical coordination with the project team, Client and sub-consultants.

· Provide support to Project Managers in the preparation and compilation of various project documents such as design, tender and technical documents/reports and specification etc.

· Multi-tasking skills and should be familiar with all things related to various documents.

· Maintaining documents received/sent on behalf of the team.

· Create and maintain outgoing document & correspondence register.

· Handle project communication in the absence of team members.

· Organize and supervise other office activities (recycling, renovations, event planning etc.).

· Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints.

· Serve visitors by greeting, welcoming, directing and announcing them appropriately.

· Answer, screen and forward any incoming phone calls while providing basic information when needed.

· Handling the booking reservation for tickets and hotels.

· Receive and sort daily mail/deliveries/couriers.

· Planning the priority of the submission & guiding the driver accordingly in regards to the same.

· Document and log work/rest periods and kilometers spent driving.

· Monitoring & supervising the daily work done by the office boys.

· Assist all departments when & where required.

· Provide the support and cooperation in regards to the Quality department requirements and Audits.

· Provide the support and cooperation in regards to the Business development & tenders management activities when requested.

Job requirements & Skills:

· Proven experience in secretarial field.

· Excellent communication skills in written and spoken English.

· Excellent typing speed and accuracy in typing.

· Excellent knowledge Microsoft office software.

· Listen and communicate effectively and professionally.

· Ability to liaise with a wide variety of staff and clients at all levels.

· Able to act on own initiative and operate in a proactive way.

· Attention to details.

· Must be extremely flexible and adaptable to change and further be forward looking and willing and able to implement change in a rapidly changing environment.

· Provide the support and cooperation in regards to the Quality department requirements and Audits

· Provide the support and cooperation in regards to the Business development & tenders management activities when requested

Job Type: Full-time

Pay: From QAR4,000.00 per month

Application Question(s):

How long is your notice period?

What is your current package?

What is your expected package?

Education:

Bachelor's (Preferred)

Experience:

Document Controller: 2 years (Required)

Minimum: 5 years (Required)

License/Certification:

QID (Required)

#J-18808-Ljbffr Compliance & Regulatory Affairs

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الشركة المعلنة عن الوظيفة

Confidential

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Executive Secretary

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الشركة المعلنة عن الوظيفة

Confidential

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