Document Controller
Detalhes do emprego
LOOKING FOR DOCUMENT CONTROLLER THAT HAS EXPERIENCED IN FIT OUT/CONSTRUCTION COMPANY AND WHO CAN JOIN IMMEDIATELY!Duties and ResponsibilitiesREQUIRED experienced in Interior Fit Out /Construction/Contracting industryMinimum 6 years of experienced in UAE IN it Out /Construction/Contracting industry.Basic understanding of construction projects and documentation systemPreparing standardized document / drawing numbering system with maintaining internal company standards and expectationsResponsible for project folder set up, folder maintenance process, formulating registers and the point of contact for document, drawing number allocation.Liaising with and distribute project related information with the project team and potentially external parties.Must have experience and knowledge about supplier portals RFI 'S & RFQ'S.Must take government and private authority approvals (DCD, DDA, DM, etc.).Must prepare gate passes and vehicle passes for sites and Documents Submission and approvals.Prepare ad-hoc templates, reports on projects as required.Process and control of all project document types on day-to-day basis in an accurate and timely manner.Maintain quality documentation like Documents, Drawings, RFIs, incoming and outgoing registers.File documents in physical and digital records and ensure appropriate storage.Adhere to the company's document lifecycle procedures, processes and as required by the Project Manager.Communicates changes to document control procedures or other relevant information which have been updated or added to the project team in discussion with Project Manager / Design managerImplementing new and improving Document Management System and document management processes.The successful candidate will perform a variety of functions for the project and coordinate the flow of documents between project operations, engineering disciplines, construction team or other department.Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produce logs, transmittal, and other reports as required.Review, scan, and electronically file all MTR (Material Test Reports)Originates correspondence and reports not requiring the personal attention of immediate supervisor. Answer's telephone, taking and relaying messages. Receives, sorts, and distributes mail.Ensures that pre-established document control requirements are satisfactorily met throughout the project duration.Maintains an established data distribution system and schedule for the assigned project based upon client, project, department, and supplier requirements. When needed, he/she will expedite review, signature approval, and release of supplier and internally produced documents.Performs other responsibilities associated with this position as may be appropriate.Highly organized, pro-active and can work with minimal supervision.Responsible in overall company and projects documentation to update organization database regularly.Work hand in hand with Head of Projects Ensure all documentation meets formal requirements and required standards .Responsible for the timely, accurate and efficient preparation and management of documents.Admin / Document Controller Requirements and QualificationsA bachelor's degree or higher in Computer Science, Business Administration or similar field is preferable.Excellent communication skills and interpersonal skills.Detail oriented as well as organized, and multitaskerAbility to follow company proceduresCan work independently without much guidanceAbility to engage and communicate effectively (written and verbal) with stakeholders at all levelsStrong MS Office Skillset (SharePoint, Outlook, Word, Excel, PowerPoint)Document Control Management systems experience specially in ProjectWise, Aconex etc.Experience in document management, archive management, or records management.Experience of Government portals submission (DEWA, DM, DDA & DCD etc..)
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