Secretary with Sales Coordination

We are seeking a highly organized and proactive Secretary with a solid background in sales coordination to provide comprehensive administrative support and assist the sales team in daily operations. The ideal candidate will ensure smooth communication between sales, clients, and internal departments, manage schedules, and handle sales documentation to enhance team productivity and customer satisfaction. Key Responsibilities: Administrative & Secretarial Duties: Manage executives’ and sales team’s calendars, schedule meetings, appointments, and follow-ups. Handle incoming calls, emails, and correspondence professionally and promptly. Prepare, format, and distribute sales reports, presentations, and documents. Maintain and organize confidential files, records, and sales documentation. Coordinate travel arrangements and logistics for sales staff as needed. Assist with preparing meeting agendas and taking minutes. Act as a liaison between sales, customers, and other internal departments to facilitate smooth sales operations. Assist sales representatives with order processing, follow-ups, and delivery schedules. Monitor and track sales orders, quotations, and contracts ensuring timely completion. Support the sales team in preparing proposals, price lists, and promotional materials. Update and maintain customer databases and CRM systems. Help resolve client inquiries and provide information about products/services. Monitor sales metrics and generate routine sales performance reports. Qualifications: Education & Experience: Minimum Diploma or Bachelor’s degree in Business Administration, Marketing, or related field. Proven experience (2+ years) as a Secretary or Sales Coordinator, preferably within a sales-driven environment. Skills: Excellent organizational and multitasking abilities. Strong communication and interpersonal skills. Proficiency in Microsoft Office Suite (Word, Excel, Power Point, Outlook). Experience with CRM software and sales tracking tools is a plus. Attention to detail and problem-solving mindset. Ability to work under pressure and meet deadlines. Discretion and confidentiality in handling sensitive information. Personal Attributes: Proactive, self-motivated, and reliable. Customer-focused with a professional demeanor. Team player with the ability to collaborate across departments. NAFFCO was founded in Dubai, UAE to become the world's leading producer and supplier of life safety solutions. By recognizing the importance and convenience of having easy access to multiple safety services, we became specialized by offering complete solutions under one roof for all types of high quality firefighting equipment, fire protection systems, fire alarms, addressable emergency systems, security systems, custom-made vehicle such as fire trucks, ambulances, mobile hospitals and airport rescue firefighting vehicles (ARFF).With the most talented and dedicated employees from around the world, NAFFCO has over 450 passionate engineers and over 3 million square feet of manufacturing facilities. We are currently exporting to over 100 countries worldwide.Our products have been consistently certified by UL, FM, BSI, LPCB and Global Mark according to the latest International Quality Standard for their strict adherence to ISO 9001 quality management systems and certified for ISO 14001 environmental management systems and BS OHSAS 18001 for occupational safety by UL DQS.Our success is driven by our 'passion to protect'; our vision is to become the world's number one provider of innovative solutions in protecting life, environment and property. NAFFCO FZCO NAFFCO was founded in Dubai, UAE to become the world's leading producer and supplier of life safety solutions. By recognizing the importance and convenience of having easy access to multiple safety services, we became specialized by offering complete solutions under one roof for all types of high quality firefighting equipment, fire protection systems, fire alarms, addressable emergency systems, security systems, custom-made vehicle such as fire trucks, ambulances, mobile hospitals and airport rescue firefighting vehicles (ARFF).With the most talented and dedicated employees from around the world, NAFFCO has over 450 passionate engineers and over 3 million square feet of manufacturing facilities. We are currently exporting to over 100 countries worldwide.Our products have been consistently certified by UL, FM, BSI, LPCB and Global Mark according to the latest International Quality Standard for their strict adherence to ISO 9001 quality management systems and certified for ISO 14001 environmental management systems and BS OHSAS 18001 for occupational safety by UL DQS.Our success is driven by our 'passion to protect'; our vision is to become the world's number one provider of innovative solutions in protecting life, environment and property. Read More Sam Mathew - Manager Talent Acquisition JAFZA Dubai P.O Box: 262169 - United Arab Emirates, Dubai, United Arab Emirates (UAE) #J-18808-Ljbffr