Culinary Admin Assistant

دوام كامل في Kempinski Hotels في Saudi Arabia

نُشرت يوم September 10, 2024

تفاصيل الوظيفة

Application Deadline: 30 September 2024 Department: Kitchen Location: Saudi Arabia - Yanbu Description:

To provide administrative & secretarial support for the Executive Chef & Kitchen managers. All work is carried out in line with the hotel's guidelines, the departmental business plan, and Kempinski Hotels, corporate guidelines and service concepts.

Key Responsibilities:

Manage and responsible for all department's documentation (i.e. control charts, kitchen associates files).
Ensure the filing system in Executive Chef's office is orderly maintained & kept secure.
Handle incoming and outgoing telephone calls in a professional manner.
Attend all kitchen meetings to write minutes and distribute within 48 hours.
Maintain sufficient quantities of office supplies for kitchen needs.
Monitor all appointments, meetings, and training schedules, to ensure that due dates are met.
Maintain copies of banquet event order cost sheets on a monthly basis.
Be familiar with the kitchen tools and materials used by kitchen staff.
Responsible for all typing and translation for kitchen needs.
Assist in the accuracy of adjustments to the payroll for kitchen associates.
Assist with the organization of associates meetings and functions.
Perform any reasonable request made by management which is not life threatening or against the law.
Maintain good knowledge of and comply with all hotel / departmental policies and procedures.
Ensure that company's and LSOPs are adhered to.
Attend all training courses as directed.
Successful completion of the training / certification process.
Organize and delegate traces for follow-up; be familiar with the status of each.
Ensure that kitchen office is kept organized and clean.
Use established files and trace system to ensure consistency.
Promptly respond to all messages, ensuring that all messages are returned within 4 hours.
Ensure appropriate letters are sent and filed.
Knowledgeable of the following:

Function room capacities and various setups.
Use of all forms.
Menus and pricing.
Guarantee policy.
Cancellation policy.
Payment policy.
Room rental charges.
Corkage fees.
Miscellaneous pricing (floral, entertainment, etc).
Shipping/receiving policies.

Skills, Knowledge and Expertise: EDUCATION: Higher College Education and/or High School Diploma, Hotel Apprenticeship. EXPERIENCE:

General office administration.

LANGUAGE:

English – excellent oral and written skills.
Local language where applicable.
Additional language - beneficial.

COMPETENCIES:

Information management.
International etiquette.
Team building skills.
Planning/organization skills.
Problem solving skills.
Adaptability.
Flexibility, initiative.
Results oriented.
Pro-active hospitality skills including guest service skills.

TECHNICAL:

Excellent MS Office (Word, Excel, Power Point) knowledge.
Digital equipment knowledge.

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