Legal Secretary

دوام كامل في a Laimoon Verified Company في Saudi Arabia

نُشرت يوم August 22, 2024

تفاصيل الوظيفة

DescriptionThe RoleWe are looking for a Legal Secretary who can provide first class administrative support and secretarial service to attorneys, timekeepers, and secretaries.Main responsibilities• Compile, analyse and process a high volume of bills to clients on a monthly basis using SAP software (working with Finance).• Support with proposals and pitches & uploading onto government portals. Monitoring responses• Handling correspondence: open e-mails and letters, revise them, sort them and reply to them according to the instructions of the associate / partners.• Managing Partners / associates' agenda and Calendar (scheduling appointments, meetings, conferences); maintaining and updating associates' task list, reminders and monitoring projects deadlines.• Prepare engagement letters and conflict checks under supervision.• Preparing documentation (creating, editing and formatting documents, agreements, opinion letters, due diligence reports, presentations and charts).• Creating and maintaining filing system and keeping track of current, closed and archived files. Electronic filing/archiving for emails.• Serves as backup to other secretaries to provide support to other lawyers as required and requested.• Making travel and hotel arrangements and reservations and filling in visa applications.• Perform advanced research and compile data (i.e. statutes, rules, regulations, codes, etc).• Billing• Entering and closing Partner / Associates' timesheet.• Handling engagement letters, assignment letters and consent letters.• All other secretarial work required.About The TeamFunctionThe Firm's Services function works closely with our Partners & Fee-earners to deliver comprehensive, high quality and high value services to our clients. It is geared towards improving Operational and financial performance, and constantly rethinking the services we offer, as well as developing new innovative solutions and platforms.This role will report to the Office Manager.The key relationships of this role are with the following:• Office Manager• Lawyers, Partners and Function Managers of Riyadh office• Secretaries and assistants of Riyadh officeAbout the candidateTechnical skills, qualifications and experience• Saudi Nationals only• Bachelor's degree, preferably in Business Administration or relevant areas.• At least three years of working experience in an administrative position, preferably in multinational companies.• Ability to multitask and organize daily workload by priorities.• Ability to meet deadlines in a fast paced and quickly changing environment.• Excellent time management skills.• Well-developed organisational skills.• Attention to detail.• Good interpersonal and communication skills.• Good command of English language.• Display of professional discretion and maturity.• Good resilience under pressure.Personal QualitiesThese personal qualities represent the shared characteristics of high performers within the Firm.Know how• Keeps across key developments in all relevant areas and demonstrates the ability to develop substantive authority in relation to the Firm's specialist fields• Demonstrates the ability to identify the real issue, and to anticipate requirements and potential consequences; distils a range of possibilities by thinking in a considered, prudent manner• Able to move through a variety of tasks requiring different approaches, knowledge, and expertise, with agility of mind and capacity for analysis and synthesisDedication• Driven by a strong personal sense of integrity and upholds exemplary quality standards• Prepares thoroughly, takes responsibility, uses initiative and is self-reliant to ensure work progresses to the fullest extent possible• Hardworking and diligent with a keen understanding of client demands• Demonstrates composure when dealing with difficult situationsPersonal Impact• Creates a positive impression at all times; develops relationships through collaboration and reciprocity• Negotiates to achieve outcomes that are mutually satisfactory; shows good judgement on when to stand strong and when to compromise• Invests in, nurtures and builds a network of productive relationshipsHumanity• Respectful to others, regardless of their position, and earns the respect of others by being transparent• Has care and concern for others and a genuine interest in others as people• Treats delicate or confidential issues with grace and discretion.Desired Candidate ProfileEducation:Any Graduation()Gender:nmNationality:Any Nationality

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