Administrative Assistant

Full time na a Laimoon Verified Company no UAE

Publicado em October 31, 2024

Detalhes do emprego

Job Purpose

Employee Group: Only for UAE

To provide complete administrative services to the Director/Manager including office management, time management, correspondence, calendar management, logistics management, office supplies, and clerical responsibilities.

Key Activities, Responsibilities & Accountability

Activity: Administrative Support

Responsibilities and Accountabilities:

Screen incoming mail and telephone calls, draft responses, redirect correspondence and callers to the appropriate personnel, and obtain additional information where necessary.

Provide a time management/diary service on behalf of the Director/Manager to ensure effective time usage and to avoid conflicting schedules.

Design, organize, and implement appropriate filing and record management systems to ensure that records are always current and easily accessible.

Assist the Director/Manager in preparing presentations, graphs, and statistics to ensure they are fully prepared for their meetings.

Organize and oversee all aspects of meetings held by the Director/Manager including venue arrangements, invitations, memos, reports, and minutes of meetings.

Observe and apply strict levels of confidentiality and discretion in all matters related to the performance of the role to ensure that the Director/Manager's (and as an extension Nawah's) intellectual property is guarded at all times.

Coordinate travel arrangements with travel coordinators for the Director/Manager.

Act as a Subject Matter Expert (SME) on travel and expense policies and procedures including the use of the Human Resources Management System (HRMS).

Process invoices on behalf of the Director/Manager in liaison with the procurement and finance team, ensuring compliance with Nawah's procurement and finance procedures.

Produce various forms of documentation such as reports, presentations, memos, and emails as required by the Director/Manager to ensure that well-written, consistent, accurate, and timely documentation originates from the Director/Manager.

Arrange office supplies and stationery needed by the Division/Department and ensure their availability at all times.

Stakeholder Engagement

Responsibilities and Accountabilities:

Practice and encourage open and effective communication internally and externally to build and nurture effective working relationships.

The incumbent is expected to perform standard activities as per attachments 4 & 5 in the Job Description procedure (relating to Health, Safety and Environment, Security and Business Continuity, People Management, Excellence, and Quality Management).

Professional Certifications

Minimum: Not required

Preferred: N/A

Qualifications

Minimum:

Proficiency:

Preferred:

English: Fluent

Note: This position is only for UAE.

Experience

#J-18808-Ljbffr Other

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Hiring company

Confidential

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Início EAU Administrative Assistant

Administrative Assistant

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Confidential

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