Business Support Assistant SC4
Detalhes do emprego
Business Support Assistant SC4 Apply locations: Dubai, United Arab Emirates Time type: Full time Posted on: Posted 3 Days Ago Job requisition id: JR107719 DEADLINE FOR APPLICATIONS 31 December 2024 - 23:59 - GMT+04:00 Gulf Standard Time (Dubai) WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability. ABOUT WFP The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity for people recovering from conflict, disasters, and the impact of climate change. At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves. WHY JOIN WFP?
- WFP is a 2020 Nobel Peace Prize Laureate.
- WFP offers a highly inclusive, diverse, and multicultural working environment.
- WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.
- A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
- We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).
- Plan, monitor, and process administrative actions related to protocol management.
- Ensure all areas of work are in compliance with relevant travel, protocol, admin, and finance regulations, policies, and procedures.
- Gather information to support the drafting of documents and preparing reports.
- Establish and strengthen relations with MoFAIC; Dubai humanitarian & other agencies.
- Responsible for all Missions visas (in-bound & out-bound); coordinate with the requester, Consulates/Embassies/MOFA/COs & HQ.
- Coordinate with Dubai humanitarian on issuance of access cards for all staff & visitors.
- Respond to queries and escalate where appropriate to provide timely and accurate service to clients.
- Support processing and managing routine administrative and financial tasks.
- Provide revision and proof-reading services for standard documents.
- Maintain set standard systems and files.
- Identify discrepancies in statistics and data and report to senior staff.
- Ensure data integrity in corporate systems.
- Provide guidance on routine business support methods to junior colleagues.
- Work with various individuals, taking on feedback to assist in business support delivery.
- Proficient in the use of office equipment and computer software packages, such as Microsoft Outlook, Word, Excel (SAP knowledge is desirable).
- Knowledge of work routines and methods to complete processes under minimal supervision.
- Ability to identify data discrepancies and rectify problems requiring attention.
- Ability to offer guidance or basic on-the-job training to junior staff.
- We strongly recommend that your profile is accurate and complete.
- Once your profile is completed, please apply and submit your application.
- Please ensure you upload your professional CV in English.
- Additional documents may be requested at a future time.
- Contact us at global.hrerecruitment@wfp.org if you face challenges with submitting your application.
- Only shortlisted candidates will be notified.
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