Executive Assistant Bukhash Brothers

Full time na a Laimoon Verified Company no UAE

Publicado em October 23, 2024

Detalhes do emprego

We are seeking an experienced and reliable Executive Assistant to support our Founder, Business Manager, and the team. The ideal candidate is highly detailed, quick-thinking, and capable of resolving issues on short notice with minimal supervision. This role demands someone with a proven track record of assisting C-Level executives, showcasing exceptional time management and flexibility. The successful candidate must thrive under pressure, exhibit strong organizational skills, and consistently deliver reliable support. This role involves managing a variety of administrative and operational tasks, coordinating logistics, and ensuring seamless communication between the Founder, Business Manager, and internal departments.

Roles and Responsibilities (but not limited to):

Admin and Operations

Manage, liaise, and complete projects/campaigns assigned by the Business Manager

Respond to external emails (fans, prospects, gifts, PR agencies, podcast requests)

Arrange meetings and share reminders; take minutes and track progress

Build and maintain a client/partner database

Send gifts for celebrations

Organize digital and physical files

Deliver end-of-campaign reports

Optimize the Founder's calendar weekly

Create templates and processes for efficiency

Monitor monthly expenses and submit for reimbursement

Review contracts for BM's approval and ensure secure filing

Handle logistics for trips and events (visas, bookings, RSVPs); manage travel itineraries

Support hiring processes

Track client interactions throughout the year

Follow up on project payments with Finance

Respond promptly to requests via email/WhatsApp

Ensure tasks are on time, within scope, and budget

Develop project scopes, objectives, and resource plans

Track project progress and provide updates

Perform risk management

Coordinate logistics for projects/campaigns (flights, hotels, visas, etc.)

Manage calendar, expense reports, confidential correspondence, travel plans, and documents

Facilitate smooth communication between the Founder, the BM, and internal departments

Keep Founder and BM informed of commitments and responsibilities

Act as a "barometer" for environmental issues, keeping BM and Founder updated

Draft acknowledgment letters and personal correspondence

Prioritize tasks, handle conflicting needs, and meet deadlines

Handle gifts and sample deliveries

Coordinate executive communications and interface with clients

Prepare internal/external documents for team and partners

Maintain confidentiality and professionalism

Update show brief and sponsorship deck

Manage shoots calendar and prepare equipment

Coordinate subtitles and on-set logistics

Talent Management

Assist in managing all talents being managed by the BM

Coordinate and elevate the merchandise process including design, logistics, promotion, and inventory

Keeping track of all the clients we work with throughout the year

Looking after all the logistic matters for trips (Visas/bookings/flights/accommodation/transportation) and events/dinners, RSVPs, etc., while making sure to always get the best in the interest of the Talents and his team

Gathering SM insights of the Talents, and updating their profiles on a monthly basis (end of each month)

What you'll need:

Bachelor's degree required in Business Administration or any degree related to project management or business management is preferred

Strong work tenure: five to 7 years of experience supporting C-Level Executives

Experience and interest in Project Management

Strong presentation skills

Quick thinker; able to handle work and pressure independently

Flexibility with time

Resourcefulness

Proficient in Microsoft Office (Word, Excel, and PowerPoint), Adobe Acrobat, or Google Suite (Google Meet, Forms, Calendar) and Social Media web platforms

You'll love this job if you are:

Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail

Very strong interpersonal skills and the ability to build relationships with team members and external business liaison

Expert level written and verbal communication skills in English; Arabic is a plus

Demonstrated proactive approaches to problem-solving with strong decision-making capability

Emotional maturity

Highly resourceful team-player, with the ability to also be extremely effective independently

Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of client service and response

Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment

Forward-looking thinker, who actively seeks opportunities and proposes solutions

What's in it for you:

We offer an opportunity to grow within the company and help you enrich your experience and learning through exposure to different assignments within your role and make a positive impact personally and professionally.

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Hiring company

Confidential

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Executive Assistant Bukhash Brothers

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Início EAU Executive Assistant Bukhash Brothers

Início EAU Executive Assistant Bukhash Brothers

Executive Assistant Bukhash Brothers

Detalhes do emprego

Apply safely

Hiring company

Confidential

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