Job details
Executive Assistant
We are looking for a highly organized and professional Executive Assistant to provide comprehensive support to the General Manager and CEO. This role requires multitasking, strong communication skills, and the ability to prioritize effectively. The Executive Assistant will serve as a key liaison between executives, team members, and external stakeholders.Key Responsibilities:
Administrative Support:
- Manage and maintain the calendars of the GM and CEO, including scheduling meetings, appointments, and events.
- Screen and prioritize communications such as phone calls, emails, and letters on their behalf.
- Prepare and proofread correspondence, presentations, and reports.
Meeting Coordination:
- Organize and coordinate executive meetings, including agenda preparation, note-taking, and follow-ups on action items.
- Set up meeting venues and ensure technology and materials are ready.
Travel Management:
- Arrange and oversee domestic and international travel plans, including flights, accommodations, visas, and itineraries.
- Handle and reconcile travel expenses promptly.
Project and Task Management:
- Assist with managing strategic initiatives and special projects.
- Research and provide data or insights to support decision-making.
Communication and Liaison:
- Act as a point of contact between the GM, CEO, team members, and external stakeholders.
- Handle sensitive and confidential information.
Office Organization:
- Manage executive filing systems, both physical and electronic.
- Oversee office supplies and support general office management tasks as needed.
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Hiring company
M&C Saatchi UAE
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