Executive Assistant Arabic Speaker

Full time at Black Pearl Consult in UAE

Posted on January 13, 2025

Job details

We are seeking an experienced Administrative Assistant to provide high-level support to 35 senior leaders in a prestigious organization based in Abu Dhabi. This role functions similarly to that of a Personal Assistant adhering to VIP protocols, handling confidential matters with discretion and ensuring the smooth operation of day-to-day tasks. Other duties and responsibilities would include but are not limited to:

Agenda Management & Coordination: Organize and maintain the daily schedules of senior leaders, coordinating meetings, appointments, and travel arrangements efficiently.
Meeting Support: Take accurate minutes during meetings, ensuring the documentation of key points and action items with follow-up coordination as needed.
IT & Technical Protocol: Assist with IT-related tasks, ensuring smooth setups for meetings and presentations.
Reports & Presentations: Prepare high-quality PowerPoint presentations, reports, and documents. Proficiency in Microsoft Office (Word, Excel, PowerPoint) is essential.
VIP Protocol: Ensure adherence to VIP protocol when engaging with senior executives and stakeholders, maintaining a professional and polished approach at all times.
Travel Coordination: Manage travel logistics for senior leaders, including domestic and international arrangements.
General Administrative Support: Provide administrative support to the senior leadership team, including document management, correspondence, and internal communications.

Requirements

To be considered, you need to meet the following requirements:

Minimum of 7 years of relevant experience, including at least 2-3 years in the UAE.
Industry preference: Holding company experience is preferred, but candidates with multinational corporation (MNC) experience are also encouraged to apply.
Proven experience in handling high-level administrative duties and supporting senior executives.
Fluent in English with the ability to communicate effectively. Proficiency in Arabic is a plus.
Proficiency in PowerPoint for creating professional presentations in both English and Arabic.
Strong expertise in Microsoft Office Suite (Word, Excel, PowerPoint).
Ability to effectively interact with senior executives and adapt communication styles to suit diverse leadership personalities.
Excellent organizational and multitasking skills with the ability to prioritize effectively.
Patience and adaptability in handling challenging situations and managing difficult personalities.
Highly presentable and professional demeanor with the ability to maintain composure in high-pressure situations.
Ability to handle confidential information with discretion and integrity.

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Hiring company

Black Pearl Consult

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Executive Assistant Arabic Speaker

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Hiring company

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Executive Assistant Arabic Speaker

Job details

Requirements

Apply safely

Hiring company

Black Pearl Consult

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