Events Admin Assistant
Job details
ITPMedia Group (ITP) is one of the largest media companies in theMiddle East with a portfolio of more than 80 brands. The companydelivers quality up to date content to its readers viewersdelegates and guests through digital print events conferencesawards video content social media platforms and social mediainfluencers.These brands include major international and regionalnames such as Time Out Arabian Business Harper s BazaarConstruction Week Esquire andGQ.ITPMedia Group is looking for a talentedEventsAdministrative Assistanttosupport its hardworking fastmoving events team. The ideal candidatewill have previously held an administrative role for at least twoyears will be a clear proactive communicator and will be confidentworking on multiple projects at atime.RequirementsKEYRESPONSIBILITIESTheEvents Administrative Assistant will primarily be responsible forbut not limited to thefollowing:Adminassistance to support the events team across business and consumerbrands.Followingup with internal and external stakeholders making sure the eventsteam have everything they need to run a successful event andliaising with the Editorial and Commercial teams whererequired.Creatingmanaging and distributing forms and documents to track informationutilising Microsoft Excel andWord.Proactivelyreaching out to clients to boost ticketsales.Coordinatetravel arrangements including booking flights and cars forcolleagues and VIP guests along with arranging event deliveries.Conductpostevent followup with sponsors and attendees. Preparing sponsorreports and sharing event photographs whererequired.Preparingthe necessary documentation required to obtain any eventpermits.Supportingthe team onsite during theevent.TechnicalCompetenciesAproactive confident and highly professional communicator verballyand inwriting.Excellentorganisational skills and ability to prioritiseaccordingly.Higheststandard of accuracy and attention todetail.Theability to work quickly to tight deadlines underpressure.Flexibilityand a professional approach at alltimes.Excitedby newchallengesTheability to selfsupervise in order to meetdeadlinesStrongunderstanding of and confidence working in MS Office programmesincluding Word Excel andPowerPoint.FluentinEnglish.BehaviouralCompetenciesAttentiontodetailCollaborativeEnergeticFlexibleProactiveProblemsolvingRelationshipmanagementTeamworkPERSONREQUIREMENTSITPMedia Group is filled with individuals as diverse as the cities welive in and cover. At the same time there are commoncharacteristics we all share. To join our team you ll want toBecommerciallyastuteEitherhave experience at or want to dive headfirst into a fastpaceddigitalfirstcompanyThinkBIGBepassionate about going out and unearthing newexperiencesHaveexcellent communication and relationship buildingskillsQUALIFICATIONSEducatedto degree level or equivalent industryqualificationEXPERIENCEAtleast two years experience in a similarroleKey Responsibilities: Lead, manage, and inspire a team of writers,reporters, and contributors to produce high-quality content fordigital and print platforms. Develop and execute an effectivecontent strategy that aligns with the brand's objectives andresonates with our target audience. Plan, assign, write, and editarticles, features, and daily online news stories, ensuringaccuracy, consistency, and adherence to the brand's editorialstandards. Stay updated on industry trends, news, and developmentsto ensure the brand's content remains timely and relevant.Collaborate with internal and external stakeholders, includingindustry experts and partners, to enhance content quality andcoverage. Ensure the timely publication of content across variousplatforms, including the brand's website, social media channels,and print publications. Monitor and analyse content performancemetrics to make data-driven decisions for continuous improvement.Provide guidance and mentorship to team members, fostering aculture of creativity, innovation, and professional growth.Qualifications: Bachelor s degree in Journalism, Communications,English, or a related field. A minimum of five years of editorialexperience, prior experience in B2B publishing is preferred.Required Skills: Exceptional English written and verbalcommunication skills. Strong editorial skills including editing,proofreading, and fact checking. Creative thinker with a keen eyefor design and visual aesthetics. Excellent organisational andproject management skills. Proficient in using editorial softwareand tools. Strong knowledge of digital publishing platforms,content management systems, and SEO best practices. Paywallexperience. Project budget management skills. Desirable Attributes:Passionate about the GCC technology market. Ability to workeffectively under pressure and meet deadlines. Collaborative teamplayer with strong interpersonal skills. Knowledgeable about thelatest trends in the travel industry. Energetic, self-motivated,and results driven. International roaster of travel writers andphotographers. INT
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