Job details
Job Summary This position provides office and administration support through providing excellent customer service, handling information requests, performing clerical functions such as preparing correspondence, arranging conference calls and scheduling meetings and fulfilling all administration requirements assigned. Job Responsibilities 1 Ensure to remain professional and approachable at all times, provide excellent customer service to all visitors and act as a face of the organization to increase organization branding internally and externally. Maintains a scheduler to help organize appointments with the direct supervisor and give necessary advice / reminder on daily basis and ensure critical meetings are not missed. Checks admission of guests without appointments to the direct supervisor on daily basis. Maintains a log of visitors and appointments for easy reference on a daily basis. Ensures to appear and act in a professional and pleasant manner with all visitors and score 90% or more in random performance surveys conducted by the department head. Ensure to confidentially and accurately distribute, record or file correspondences, calls or queries at all times to ensure efficient traceability of all documents handled in the direct supervisor's office. Ensures that documents for the department are distributed to the concerned personnel on a timely manner on a daily basis. Ensures that documents for the direct supervisor are properly screened / and organized in the signature file on daily basis. Records all distributed documents and monitor actions taken for correspondence that require reply on a daily basis. Advises the direct supervisor for any documents / matters that require immediate attention on daily basis. Ensures to screen and forward approved calls to the direct supervisor on daily basis. Monitors all documents coming in or leaving the department in compliance to the quality management system at all times. Ensures proper dissemination of mails to the department on daily basis. Ensures that couriers / packages are delivered / received on timely manner Ensure to collate data or to prepare professional reports, memos or presentations as and when requested by the supervisor within the established time frame with minimal errors Ensures to compile data, prepare error free reports or collate data for consideration and presentation by supervisor as and when required within the set deadline. Prepares accurate and well-presented correspondence on daily basis. Ensures that required correspondence is submitted for signature / approval within one day from receipt of instruction. Submits all required reports on the time required. Job Responsibilities 2 Additional Responsibilities 3 Job Knowledge & Skills Good communication skills Good organizational skills Good command of PowerPoint and Excel. Good attention to details. Prior experience in similar position for at least 5 years Fluent in English. Arabic and Russian or Kazak are a plus. ERP knowledge preferably SAP functional skills are a requirement to be successful in this role. Job Experience 5-7 years total work experience in similar role Competencies CollaborationAccountabilityResilienceQualityLeadershipClerical Documentation Tools L2Calendar Maintenance L2Document & Record Control L2Data Analysis L2Administrative Document Design L2 Education Bachelor's Degree in Business Administration or any related field
Apply safely
To stay safe in your job search, information on common scams and to get free expert advice, we recommend that you visit SAFERjobs, a non-profit, joint industry and law enforcement organization working to combat job scams.
Hiring company
Confidential
Similiar Jobs that might interest you
Senior Telecom Engineer
NES Fircroft... good benefits. Position: - Senior Telecom Engineer (UK/ EUROPE Based ... Job Purpose This Senior Telecom Engineer will play ...
Qatar - Doha 26 days ago
Senior Analyst â
NES Fircroft... benefits. Position: - Senior Analyst - ... Information Technology, Computer Engineering, or Information Systems discipline ...
Qatar - Doha 26 days ago
Senior Systems Analyst â
NES Fircroft... vacancy is for Senior Systems Analyst - Network ... Computer Science/Engineering, Information Technology, Information ...
Qatar - Doha 26 days ago
Senior Mechanical Package Engineer
PETROPLAN... Senior Mechanical Package Engineer (Gas Compressor) Reports to ... . Engineering compliance: ensure compliance of engineering ...
Qatar - Doha 26 days ago
Senior Inspection Engineer
NES Fircroft... Senior Inspection Engineer Job Purpose: ... Degree in Mechanical Engineering, Metallurgy Engineering or equivalent. ...
Qatar - Doha 26 days ago
Senior Specialist - Dive Safety
NES Fircroft... in the hiring of a Senior Specialist - Dive Safety. The ... our clients with the engineering and technical expertise they ...
Qatar - Doha 26 days ago
Senior Analyst â
NES Fircroft... good benefits. Position: - Senior Analyst - Enterprise Architecture ... clients with the engineering and technical expertise ...
Qatar - Doha 26 days ago
Senior Drilling Engineer / Drilling Engineer
SofomationMin 8 yeaes of Experience in Drilling operations, Onshore & Offshore, HPHT
Qatar - Doha 26 days ago
Senior Specialist - Dive Safety
NES Fircroft... the world's leading engineering staffing provider spanning ... our clients with the engineering and technical expertise they ...
Qatar - Doha 26 days ago
... Computer Science, Computer Engineering, or an appropriate Engineering/Business field. About Petroplan ...
Qatar - Doha 26 days ago
Training Centre Administrator
NES Fircroft... the world's leading engineering staffing provider spanning ... our clients with the engineering and technical expertise they ...
Qatar - Doha 26 days ago
WHP Senior MIEC Mechanical Engineer
NES Fircroft... Senior MIEC Mechanical Engineer Start ... Engineering role. Previous experience in the supervision of Maintenance Engineering ...
Qatar - Doha 26 days ago
SR. CLOUD ENGINEER
QatarEnergy... ENGINEER Primary Purpose of Job The purpose of the senior cloud engineer ... maintained. The senior cloud engineer will be ...
Qatar 26 days ago
Telecom Foreman / Supervisor
NES Fircroft... or Radio Engineering. Job profile: 5 years telecom experience ... escalating to Senior Systems Engineer. Monitor progress of ...
Qatar - Doha 26 days ago
Human Capital Business Partner
NES Fircroft... cultural landscapes and influence senior leaders, underpinned by ... clients with the engineering and technical expertise ...
Qatar - Doha 26 days ago
Corporate Sustaintainability Manager, Qatar
NES Fircroft... performance, report to Senior Leadership with proposed ... clients with the engineering and technical expertise ...
Qatar - Doha 26 days ago
Corporate Sustaintainability Manager, Qatar
NES Fircroft... performance, report to Senior Leadership with proposed ... clients with the engineering and technical expertise ...
Qatar - Doha 26 days ago
Fire Prevention Engineer
QatarEnergy... Engineering discipline requirements. Education • Degree in Science/Engineering ...
Qatar 26 days ago
INSPECTION & COMPLIANCE OFFICER
QatarEnergyDepartment HSE (MIC) Title INSPECTION & COMPLIANCE OFFICER Primary Purpose of Job Inspection of Mesaieed Industrial ...
Qatar 26 days ago
Why are you reporting this job?
Job has expired Cannot view this pageAlternatively, you may click on the link below or copy/paste it into your browser.
https://en-qa.whatjobs.com/coopob__cpl___2019_1137804__2204?utm_source=2204&utm_medium=feed&keyword=Senior-Administrator&location=Lusail&geoID=13