Administration Executive

Join to apply for the Administration Executive role at Galadari Brothers Join to apply for the Administration Executive role at Galadari Brothers Get AI-powered advice on this job and more exclusive features.Role Overview: The Admin Executive provides essential administrative and coordination support to the Facility Management team. This role ensures smooth daily operations, effective documentation, and communication flow across the team, vendors, and clients.Trending Job Description Role Overview: The Admin Executive provides essential administrative and coordination support to the Facility Management team. This role ensures smooth daily operations, effective documentation, and communication flow across the team, vendors, and clients.Key Responsibilities Maintain records of AMC contracts, work orders, maintenance schedules, and vendor agreements.Coordinate with internal teams and vendors for service requests, asset management, and procurement support.Prepare reports, minutes of meetings, and operational updates as required by the Facility Manager.Track attendance, leave records, and timesheets of the FM team.Handle office and site documentation, including asset tagging, access cards, and ID management.Maintain proper filing and version control of all administrative and operational documents.Assist in budget tracking, petty cash handling, and invoice coordination with the accounts team.Provide support during audits, inspections, and client visits.Manage internal communications, follow-ups, and scheduling for the FM department.Key Requirements Bachelor’s degree in Business Administration or a related field.2–4 years of administrative experience, preferably in facility management or operations.Strong MS Office skills (Word, Excel, Power Point); experience with CAFM systems is a plus.Excellent communication and coordination skills.Ability to multitask and prioritize in a fast-paced environment.Organized, detail-oriented, and proactive.Job Info Job Identification REQ_Y25_VEN_GFM_2290Posting Date 06/23/2025, 02: 39 PMJob Schedule 5Locations United Arab Emirates Division Ventures Division Function Operations Employee Category Permanent Full Time Seniority level Seniority level Entry level Employment type Employment type Contract Job function Job function Business Development and Sales Industries Investment Management Referrals increase your chances of interviewing at Galadari Brothers by 2x Sign in to set job alerts for “Executive Administration” roles.Vice President of Sales, Middle East and Africa (MEA)Vice President of Sales, Middle East and Africa (MEA)Administrative & Customer Service Executive Executive - Building & Facilities Management Operations Abu Dhabi Emirate, United Arab Emirates 15 hours ago Senior Executive (National Talent) - F&B Administration - Jumeirah Al Qasr Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates 1 month ago Abu Dhabi Emirate, United Arab Emirates 2 weeks ago BDE (Business Development Executive) - Retail Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates 1 month ago Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates 1 month ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr