HR Liaison Specialist

Job Title: HR Assistant Act as a dedicated HR liaison for all operations pertaining to third-party personnel across the organization, ensuring seamless coordination between internal teams and external manpower suppliers.Support the full employee lifecycle of Third party personnel, from onboarding to off boarding, while ensuring alignment with corporate HR policies, project requirements, and regulatory timelines.Maintain and update a centralized database for third-party employees, which includes detailed records of contracts, work orders, personal documentation, onboarding forms, visa details, and assignment validity trackers.Coordinate the end-to-end CICPA pass process with Third party for relevant third-party personnel, ensuring full compliance with ADNOC and other regulatory authorities.Ensure the timely renewal of CICPA passes by maintaining accurate logs and proactively tracking expiry dates to avoid any interruptions to project site access or operations.Oversight and tracking of visa processes for outsourced employees, including employment visa applications, renewals, and cancellations.Support in preparing and delivering regular HR reports and dashboards highlighting third-party staffing metrics, mobilization and demobilization timelines.Collaboration with the Project HR team to support manpower deployment strategies by providing accurate workforce data, availability reports, and vendor updates.Coordination of travel, visa, documentation, and site access requirements for smooth deployment with the Third party Vendors.Ensuring high standards of documentation and record-keeping, maintaining both digital and physical HR files in accordance with internal controls and data confidentiality requirements.Utilization of EMP for record keeping and approvals.Continuously seeking ways to streamline administrative workflows and improve service delivery.Required Skills and Qualifications Bachelor's degree in Human Resources Management, Business Administration, or a related field.3–4 years of experience in an HR support function, preferably within the Oil & Gas, Engineering, or Construction sector.Proven experience in visa processing, third-party manpower coordination and CICPA documentation is essential.Familiarity with UAE labor laws, visa protocols, and ADNOC/CICPA regulatory frameworks is highly preferred.Benefits• Opportunity to work in a dynamic environment with a focus on innovation and excellence.• Professional development opportunities to enhance skills and knowledge.• Collaborative and supportive team culture.Others The ideal candidate will have excellent communication and interpersonal skills, with the ability to build strong relationships with stakeholders. They will also possess strong analytical and problem-solving skills, with the ability to think critically and strategically.