Front Desk Coordinator

Administrative Support Specialist"

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We are seeking a highly organized and communicative Administrative Support Specialist to provide exceptional front-desk services, manage administrative tasks, and facilitate smooth office operations."

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Key Responsibilities: "

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Greet and welcome guests, clients, and staff in a professional and courteous manner, creating a positive first impression."

Manage incoming calls, emails, and deliveries, ensuring timely responses and effective message distribution."

Maintain a clean, organized, and welcoming reception area, reflecting the company's image and values."

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Administrative Tasks: "

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Schedule appointments, manage meeting room bookings, and coordinate calendars as needed, ensuring seamless coordination."

Assist with general office tasks such as filing, scanning, document preparation, and supplies ordering, maintaining a high level of productivity."

Maintain visitor logs and ensure compliance with office security procedures, upholding confidentiality and security standards."

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Internal Coordination: "

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Liaise with various departments to provide administrative and logistical support, fostering effective communication and collaboration."

Support HR or Admin with onboarding tasks such as preparing welcome kits or issuing access cards, facilitating a smooth transition for new employees."

Help with internal event arrangements or company-wide communications as required, contributing to a positive and engaging work environment."

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Customer Service & Communication: "

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Provide accurate information in response to queries from clients or visitors, demonstrating expertise and professionalism."

Maintain a calm, composed, and professional demeanor at all times, even in high-pressure situations."

Handle client or guest concerns and escalate issues when necessary, ensuring prompt resolution and satisfaction."

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Requirements: "

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Previous experience as an administrative assistant, receptionist, or similar role is essential."

Excellent verbal and written communication skills in English (Arabic is a plus)."

Proficiency in MS Office (Word, Excel, Outlook) and experience with booking systems or CRM tools is desirable."

Strong interpersonal skills and a friendly, professional attitude are crucial for success in this role."

Ability to multitask and stay organized under pressure, prioritizing tasks and managing time effectively."

Reliable, punctual, and committed to delivering a high level of service, upholding the company's reputation and values."

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Benefits: "

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Competitive salary range: AED 3000 - 3500 per month (based on experience and qualifications)."

Medical insurance as per UAE law, ensuring comprehensive coverage for employees and their families."

Visa sponsorship for eligible candidates, supporting international employees and their dependents."

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Work Arrangement: "

This is a full-time, onsite position, requiring regular attendance and commitment to working from the designated office in the UAE."

Remote or hybrid work arrangements are not available for this role."

Why Join Us: "

Represent a reputable organization and be part of a supportive, professional team."

Enjoy a stable and structured work environment with opportunities for growth and development."

Contribute to a positive experience for both staff and visitors, making a meaningful impact on our organization's success."

We invite qualified candidates to apply for this exciting opportunity.