Administration Officer

Receive and screen verbal/written correspondence and greet visitors, answering questions, obtaining information and directing them to appropriate department or person. Supervise Boecker administrative and clerical team (Janitors, Cleaners, etc.) under the Administration Manager's guidance. Schedule appointments and assist in organizing meetings, trainings, conferences, exhibitions and travel arrangements. Assist in developing necessary administration policies and procedures. Support all internal stakeholders on office and accommodations budget. Solve and follow up on office and accommodation's requests and maintenance issues. Observe and maintain Boecker professional image and appearance on campus. Contribute in arranging office space and desks distribution. Coordinate travel activities such as tickets, visas, transportation, accommodation options and travel costs, and recommend suitable suppliers. Maintain accurate company address list. Administer and follow up on fleet management (car registrations, maintenance, traffic fines, motor insurance, etc.). Perform administrative and support duties to all departments when needed. Source vendors for goods and services, to get the best possible quality, price, terms and service guarantee. Review requisitions to ensure appropriate approval and respect of assigned department's budget. Receive purchased items and check quality, quantity and specifications. Sustain proper inventory levels of office supplies. Report and follow up on claims to suppliers for defective items, shortage, or missing parts. Support in forecasting requirements and order products to meet office demands. Review purchasing reports and data received from Finance and Accounting team and take appropriate action when necessary. Handle an effective physical and electronic archiving and filing system.