Project Coordinator (Contract), Qatar Economic Forum Doha, QAT Posted today
Detalhes do emprego
Smarter, Faster, and as always - First. That's our philosophy. Bloomberg Media empowers global business leaders with breaking news, expert opinion and proprietary data distributed on every platform, across every time zone. Like our products and solutions- our teams are agile, dynamic, and innovative. We work hard, and we work fast - while keeping up the quality and accuracy for which we're known. It's what keeps us inventing and reinventing, all the time. Our culture is wide open, just like our spaces. We challenge each other. And through our countless volunteer projects, we help bring out the best in our communities as around us, too. You can do amazing work here. It's up to you to make it happen. Bloomberg Live Experiences, the live events' platform of Bloomberg News and Media, delivers compelling, news-making convenings that harness the power of our global, wide-reaching newsroom and enable our premium audiences with the actionable insights and meaningful connections they need to succeed in work and in life. We’re seeking a Project Coordinator to join our innovative Bloomberg Live Experiences team. We'll trust you to:
- Assist the Executive Producer and Project Director in managing all aspects of the event’s lifecycle, from pre-event planning to post-event wrap-up.
- Provide logistical and event production support, with specific focus on providing local insight
- Provide local support & manage day to day communication to venues & vendors & stakeholders/authorities as required
- Conduct venue & vendor research, inspections & site visits and provide recommendations as requested
- Help organize, prepare documentation for, and attend site visits / vendor meetings as required
- Assist with protocol/government relations support as directed by the protocol team
- Ensure information is shared within the team globally and documented on timely and regular basis
- Collate meeting notes / action points / circulate to rest of QEF departments as required
- Structure thoughtful and efficient agendas for team meetings & visits
- Assist with collating "Fast Fact" Report due Day 3 of the Forum
- Assist with collating Post Event Report due 3-4 weeks post Forum
- Ensure tasks and milestones are completed on time, assisting in the creation and monitoring of project timelines and schedules.
- Problem-Solving & On-the-Day Support: Be on-hand during the event for any last-minute adjustments, troubleshooting, and general event management. Support the team in ensuring everything runs smoothly.
- Bilingual Communication: Draft and translate event-related documents, emails, and correspondence in both Arabic and English, ensuring consistency and clarity
- Liaise on tent card printing needs between Authorities + BBG + production agency
- Assist on seating plan coordination between Authorities + BBG
- Manage scheduling & logistics for when BBG travels to Qatar
- Assist with ensuing VIP guest experience is seamless across all functions
- Assist with VIP welcome packs in rooms. Available to receive and manage deliveries at BBG office and track inventory of event related collateral
- Experience: Minimum of 3 years of experience in event coordination or a similar role, with a proven track record of managing logistics and administrative tasks for high-profile events.
- Language Proficiency: Native or fluent in both Arabic and English, with excellent written and verbal communication skills in both languages. Ability to translate materials when needed.
- Organizational Skills: Strong ability to manage multiple tasks simultaneously, with a keen eye for detail and excellent time management skills.
- Tech-Savvy: Proficiency in using Google Workspace (Google Sheets, Google Docs, Google Slides) and other digital tools for document management, communication, and reporting.
- Autonomous & Team-Oriented: Ability to work independently while also being an active and collaborative team player. Proactive in identifying and addressing potential issues before they arise.
- Work Ethic: Highly dedicated, hardworking, and adaptable to changing priorities in a fast-paced environment.
- Flexible: When necessary the candidate should be flexible working across timezones.
- Problem-Solving: Strong analytical and problem-solving skills, with the ability to adapt quickly to new situations and challenges.
- Cultural Sensitivity: Understanding of and sensitivity to working within diverse, multicultural environments.
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