Receptionist & Facility Executive (UAE National) - Dubai

Full time na Alfa Laval Corporate AB no UAE

Publicado em January 18, 2025

Detalhes do emprego

Standard Procurement Process

Arrangement of external storage facilities for Finance and Order Handling
Prepare for the company car lease & installation of petrol/car wash card.
Preparation of purchase orders, supplier invoice review and reconciliation of bills
Checking and verifying the material from the supplier against the material list to maintain the proper material inwards for audits etc.

Supplier Management

Selection of Vendors and Vendor Performance Evaluations
Overseeing and agreeing contracts and providers for services including security, parking, cleaning, catering, technology, HVAC, and more.
Maintain database of suppliers and service providers
Liaison with contractors and vendors for administration tasks
Negotiate and co-ordinate contracts for areas including but not limited to:

Site security
Utilities
Repair & Maintenance
Buildings and grounds support services
Vehicles

Develop and maintain Service Level Agreements with Contractors & Suppliers.
Coordinate with HR departments for corporate events

Digitalization & E-way of Working

Management of Purchase cards (Credit Cards), Online purchases.
Creating the QR Business card for the employees.

Facility Management & Sustainability

Supervising multi-disciplinary teams of staff including cleaning, maintenance, grounds security, transportation etc.
Avoid/minimise paper usage and develop e-way of working and paperless office.
Ensuring that basic facilities, such as cleaning, critical systems such as HVAC, Electrical systems, and water, are well-maintained.
Establishing strong coordination with all external agencies like Municipality, Labour, and EHS authorities.
Ensuring that facilities meet government regulations and environmental, health, and security standards.
Coordinating with the Scrap management team to remove unwanted material as per the set process.
Overseeing building projects, renovations, or refurbishments and repair works.
Maintaining the records & files for all essential documents, Rents, Utility Bills, Invoices, AMC Contract docs, Housekeeping Material, etc.
Co-ordinating and monitoring all facilities contracts for the company to include planned preventative maintenance programs for all facility-related aspects of site operations.
Maintain a sustainable approach in all services aiming for less carbon footprints.
Ad hoc duties as required and directed by your line manager.

Your Profile

Excellent communication and telephone skills (fluent, spoken, and written English)
Data-driven approach with excellent knowledge of MS Office (especially Outlook, Power Bi, MS Teams, PowerPoint, Excel, and Word)
Procurement & Negotiation Skills
Knowledgeable on Sustainability and zero carbon footprints
Knowledgeable on UAE Labour Law with focus on Building Security & Housekeeping requirements
In-depth knowledge of office management/administration and bookkeeping
Great interpersonal and communication skills
Ability to work independently or as part of a team
Multitasking & Team player
Good time-management skills
Administration & Guest relations skills
Contract & Service Level Agreements review ability
Sense of ownership and pride in your performance and its impact on company’s success
Ability to observe business etiquette and maintain a professional appearance

Qualification & Experience

Minimum 5 years of experience in Facilities and Administration role
Formal qualification in office administration and related training.
Excellent knowledge of MS Office (especially Outlook, Power Bi, MS Teams, PowerPoint, Excel, and Word) – Advanced level
Applications are preferred only for UAE nationals.

The Location The position is based in Dubai. Why Should You Apply? We offer you an interesting and challenging position in an international, open, and friendly environment where we help each other to develop and create value for our customers. If you consider yourself qualified for the position, please apply on the given link. Selection and interviews will be ongoing. We are an equal opportunity employer and value diversity at our company. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. #J-18808-Ljbffr

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Receptionist & Facility Executive (UAE National) - Dubai

Detalhes do emprego

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Início EAU Receptionist & Facility Executive (UAE National) - Dubai

Início EAU Receptionist & Facility Executive (UAE National) - Dubai

Receptionist & Facility Executive (UAE National) - Dubai

Detalhes do emprego

Apply safely

Hiring company

Alfa Laval Corporate AB

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