Administrative Assistant- Mis & Invoicing

Full time na a Laimoon Verified Company no Qatar

Publicado em May 3, 2024

Detalhes do emprego

**Job Summary and Purpose**:

Data management and control, Invoicing, and vendor payments.

**Key Accountabilities**:

- Maintain the most accurate record of all "In-use" and "Off-Hired" Resources.

- Prepare Monthly Resource allocations summary and share details with vendor for invoicing.

- Responsible for receiving and verifying the vendor invoices. Coordinate with the vendor to correct invoices if required.

- Process vendor payments on time, and follow up with Finance for updates on the payment status.

- Reconciliation of payments against the updated vendor SOA.

- Regularly update datarecords for accurate and timely submission of MIS reports as required.

- Maintain a watch over operations to control expenses, to ensure the functioning of operations within the approved budget limits.

- Maintains expiry, renewal status of contracts.

**Key Result Areas**:

- Maintain and control the cost and maintain documents for the services (i.e. workflows & electronic/hard copy filing systems)

- Accuracy of data and reports

- Customer satisfaction, compliance to QatarEnergy and Company protocols for HSE, Grievance redressal

**Interactions and Working Relations**:

**Internal**: Finance, P&SC and Section Coordinators

**Purpose**: Clarity on budgets, costs, and contractual elements

**Internal**: Contractor's Finance department.

**Purpose**: Clarity on payments and SOA updates

**Financial Authorities**:

As per TOFA

**Qualifications, Experience and Job Skills**:

**Qualifications**:

Hospitality or Business Administration Diploma or Degree. Preferably majoring in Finance.

**Experience**:

- Experience in a large company / business house in managing finance as cost controller

- 4 years experience including the 3 years as Cost Controller

**Job Specific Competencies**:

- **Behavioral Competency**

- Drive Vision

- Interactive Communication

- Customer Centricity

- Solution Oriented

- Empower & Nurture Talents

- Collaboration & Teamwork

- Achievement Oriented

- **Technical Competency**:

- Excellent Computer Proficiency

- Effective Communication-Written and Oral

- Analytical Skills

- Demonstrated ability to organize, prioritize and successfully execute tasks in accordance with business objectives.

- Adaptability

- Flexibility

- Confidentiality

- Demonstrated creative & critical thinking.

- Ability to mentor and Coach junior staff members and peers.

**Administrative Assistant

- MIS & Invoicing**:

- Department: Hub Services- City: Ras Laffan

**Job Segment**:Secretary, Quality Assurance, QA, Administrative Assistant, Administrative, Quality, Technology

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Hiring company

Confidential

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Administrative Assistant- Mis & Invoicing

Detalhes do emprego

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Hiring company

Confidential

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