Invoice Processor
Detalhes do emprego
Category: Oil and Gas
Industry: Oil & Gas
City/Country: Doha, Qatar
Location: Doha
We are looking for an **Invoice Processor **for one of our clients with the following details:
**Start date: 15-APR-2024**
**End Date: 15-OCT-2024**
**Location: Doha**
**Work status: Resident, Single**
ACTIVITIES
HSE:
- Knowledge and Observance of Company HSE policy, rules and procedures
- Participation to HSE activities and global improvement (e.g. referential, reporting, REX, audits, trainings, HSE action plans )
Under the supervision of the Lead, Accounts:
Invoice processing:
- Comply to Purchase to Pay process for tasks related to AP activities.
- Verification, processing and timely settlement of incoming invoices and expense claims;
- Review of received invoices for accuracy and supporting documents
- Perform preliminary checks on invoices such as currency, dates, external commitment doc (PO, LPO, Call Off).
- Scanning of invoices and loading in ERP system (SAP-PALM)
- Initiating validation workflow (depending on doc type : ex invoice, expense claim )
- Processing booking of invoices : last review of the invoice before posting in the system
- Ensuring that invoices are processed promptly to ensure payment within agreed supplier payment terms.
- Ensuring credit notes - when applicable
- are received from suppliers promptly.
- Ensure non-compliant invoices are rejected and information provided to vendor in order to take corrective actions.
- Monitoring and chase up rejected invoices for re-submission.
- Prepare debit balances / aged creditors and propose corrective action to team leader in order to solve pending transactions.
- Taking phone calls from suppliers and deal with queries as they arise, ensuring satisfactory conclusion for the supplier.
- Setting-up and maintaining supplier accounts, in accordance with company procedures including reconciling supplier statements and resolving differences.
- Liaising directly with supervisor and Lead Accounts Payable, departments and budget holders to resolve any issues.
- Ensure efficient communication with Cost Control, Contracts and Procurement and Technical department on relevant issues
- Prepare internal invoices when required
Filing and Archiving and other duties
- Other ad hoc duties, as requested by the Team Leader or Financial Controller.
- Prepare any required reports related to Accounts Payables and provide relevant statistics.
- Archiving documents according to defined procedures.
- Participate actively to provide required documents to auditors during their missions (internal, external, shareholders' and tax audits)
QUALIFICATIONS & EXPERIENCE
SKILLS
- Good knowledge of ERP system SAP and Invoice Management Process
- Good knowledge of P2P process and good understanding of the roles of each contributor.
- Recurrent tasks requiring commitment and organizational skills.
KNOWLEDGE
- Bachelor's degree in Accounting
- 5 years' experience in Finance department.
- 2 years' Experience in Account payable
- ACCOUNTABILITY - Ability to work independently with mínimal supervision
- INITIATIVE - High level of self-motivation and determination
- PROBLEM SOLVING/DECISION MAKING
- Strong analytical skills with clear logical thinking and problem solving
- Ability to work to deadlines under pressure
- QUANTITY/QUALITY of WORK --Meticulous attention to detail.
- Good understanding of NOC's general and administrative cost
- Good co-ordination with internal customers - various teams in finance, cost controllers, buyers, etc.
- SERVICE ORIENTATION - Maintain good relation with external and internal customers by assisting promptly when the requests arise.
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