Office Manager

Full time na PTC Therapeutics, Inc. no UAE

Publicado em February 23, 2025

Detalhes do emprego

Job Description Summary The Office Manager is responsible for providing administrative support to ensure efficient operation of the local PTC office. He/she will support the Vice President and General Manager (VP/GM) and other senior level colleagues through a variety of administrative and project related tasks. In addition to the regular administrative role, the incumbent functions as administrative office manager and works collaboratively with local Accounting, Information Technology (IT), Human Resources (HR) partners, as well as their global counterparts, by providing administrative support as needed. The incumbent works cross-functionally with internal departments and external resources on administrative issues.

Job Description

ESSENTIAL FUNCTIONS

Primary Duties/Responsibilities

Provides high-level administrative support to the VP/GM and/or other senior level site-executives; may provide administrative support to global cross functional teams, as needed.
Assists in the creation of documents, memos, reports, spreadsheets and presentation material as needed, and requested, by department members and/or department head.
Manages calendar(s) and coordinates scheduling.
Schedules, plans, coordinates meetings and teleconferences involving internal team members and external guests. This includes, but is not limited to: conference room reservations and preparation, organization/distribution of meeting materials, arrangement of catering, etc.
Arranges local/global travel (transportation, lodging, passport/visas, etc.).
Processes expense reports (acquires knowledge of currency exchange rates), invoicing, payment, petty cash management in collaboration with assigned local accounting firm.
Creates presentations for executive level, internal and external audiences using the basic and advanced functionality of PowerPoint.
Routine filing, faxing, shipping, phone duties.
Maintains office services by organizing office operations and procedures; maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement; liaises with property management on building maintenance issues.
Receives and immediately forwards all phone calls, fax messages and information concerning Complaints, Quality Issues and/or Adverse Events to the Qualified Person or his/her Deputy.
Liaises with local/global IT support for staff.
Attends select meetings including, but not limited to: taking notes, recording, communicating and following up on meeting minutes and action items.
Participates in event coordination, as needed.
May be responsible for updating and maintaining customer data in PTC’s Customer Relationship Management (CRM) system.
Performs other tasks and assignments as needed and specified by management.

Knowledge/Skills/Abilities Required

Typically requires a minimum of 3 years of related experience providing high-level administrative support to director level executives preferably in a commercially-focused, global organization e.g., commercial, clinical, regulatory operation in the pharmaceutical, biotechnology or related environment. Bachelor’s degree is preferred.
Demonstrated ability to accurately, efficiently and effectively manage multiple calendars, global travel itineraries and special projects.
Demonstrated proficiency using the advanced functionality of Microsoft Office (PowerPoint, Excel and Word).
Excellent verbal and written communication skills.
Ability to work independently and collaboratively, as required, in a fast-paced, matrixed, team environment consisting of internal and external team members.
Analytical thinker with excellent problem solving skills and the ability to adapt to changing priorities and deadlines.
Excellent planning, organization and time management skills including the ability to support and prioritize multiple projects.
Ability to handle confidential information with discretion.
Flexibility to work outside of core business hours when necessary.
Fluent in the local language spoken in the local country office.
Fluent in English (verbal and written) with ability to communicate effectively with colleagues outside of the local country in English.
Experience working in a small but fast growing, entrepreneurial environment.

Travel Requirements

0 – 10% Office based position

EEO Statement

PTC Therapeutics is an equal opportunity employer. We welcome applications from all individuals, regardless of race, color, national origin, gender, age, physical characteristics, social origin, disability, religion, family status, pregnancy, sexual orientation, gender identity, gender expression, disability, veteran status or any unlawful criterion under applicable law. We are committed to treating all applicants fairly and avoiding discrimination. #J-18808-Ljbffr

Apply safely

To stay safe in your job search, information on common scams and to get free expert advice, we recommend that you visit SAFERjobs, a non-profit, joint industry and law enforcement organization working to combat job scams.

Hiring company

PTC Therapeutics, Inc.

See All PTC Therapeutics, Inc. Jobs

Improve your chance to get this job. Do an online course on Office Manager starting now.

Office Administration Global Edulink

AED 138

Duração: Upto 40 Hours

Enrol
Office Administrative & Human Resource Management Study 365

AED 114

Duração: Upto 14 Hours

Enrol

See all courses

See All Office Jobs

Office Manager

Detalhes do emprego

Job Description

ESSENTIAL FUNCTIONS

Primary Duties/Responsibilities

Knowledge/Skills/Abilities Required

Travel Requirements

EEO Statement

Apply safely

Hiring company

PTC Therapeutics, Inc.

Expediting Officer

Public Relations Officer

HR Manager

Mechanical Completion Manager

Contract Manager

Construction Supervisor Flange Management

Engineering Manager

Sr. Reservoir Management

Field Specialist- MPD (Managed Pressure Drilling)

MPD Engineer (Managed Pressure Drilling)

Talent Management Lead

Senior, Reservoir Management Engineer

Senior, Reservoir Management Engineer

Asset Manager

Rope Access Project Manager

Senior Contract Manager

Project Manager

Mechanic- CRT

Senior QAQC Engineer (Mechanical)

Empregos

Cursos/Formação

Localização

Follow us

Início EAU Office Manager

Início EAU Office Manager

Office Manager

Detalhes do emprego

Job Description

ESSENTIAL FUNCTIONS

Primary Duties/Responsibilities

Knowledge/Skills/Abilities Required

Travel Requirements

EEO Statement

Apply safely

Hiring company

PTC Therapeutics, Inc.

Similiar Jobs that might interest you

Expediting Officer

Public Relations Officer

HR Manager

Mechanical Completion Manager

Contract Manager

Construction Supervisor Flange Management

Engineering Manager

Sr. Reservoir Management

Field Specialist- MPD (Managed Pressure Drilling)

MPD Engineer (Managed Pressure Drilling)

Talent Management Lead

Senior, Reservoir Management Engineer

Senior, Reservoir Management Engineer

Asset Manager

Rope Access Project Manager

Senior Contract Manager

Project Manager

Mechanic- CRT

Senior QAQC Engineer (Mechanical)

Porque está a reportar esta oferta?

Laimoon Job Alert fresh jobs directly from websites*

Empregos

Cursos/Formação

Localização

Follow us