Personal Assistant to Country Manager

Full time na Turner & Townsend Plc. no Saudi Arabia

Publicado em February 17, 2025

Detalhes do emprego

At Turner & Townsend we’re passionate about making the difference. That means delivering better outcomes for our clients, helping our people to realize their potential, and doing our part to create a prosperous society. Every day we help our major global clients deliver ambitious and highly technical projects, in over 130 countries worldwide. Our team is dynamic, innovative and client-focused, supported by an inclusive and fun company culture. Our clients value our proactive approach, depth of expertise, integrity and the quality we deliver. As a result our people get to enjoy working on some of the most exciting projects in the world. We are looking for a Personal Assistant , to join our organization in the KSA region. This role will be based in Riyadh, KSA.

Job Description

Secretarial and Administrative Support

Provide a high quality secretarial and organisational support service
Word processing correspondence, memos and reports
Prepare presentations
Organise and maintain effective filing systems
Keep and maintain an accurate record of papers and electronic email correspondence
Responsibility for dealing with maintenance of office equipment and ordering stationery

Bid Support

Prepare bid submissions including formatting of documents, selecting images, identifying CVs and sourcing case studies
Production of bid presentation material
Ensure all bids are timely submitted and are of consistent quality as per client instructions
Follow Director’s instructions on any other bid tasks

Email and Phone Call Management

Filter general queries, phone calls and invitations to the Director by redirecting or taking forward such contact as appropriate
Develop and maintain effective electronic email filing system
Highlight urgent correspondence and print attachments
Prepare correspondence on behalf of the Director, including the drafting of general replies

Diary and Travel Management

Ensure busy diary commitments and travel arrangements are managed effectively including assessing priority of appointments, reallocation as necessary and troubleshooting problems
Conduct weekly diary meetings with the Director to discuss upcoming engagements, invitations and other requests
Coordinating and arranging video and conference calls
Schedule on behalf of the Director meetings between him and his direct reports
Liaise with relevant individuals and external organisations to arrange meetings, organise schedules, prepare agendas and draft minutes
Making travel arrangements and booking accommodation

Meeting Management

Provide support for an extensive range of meetings, including providing location maps, preparing agendas, pre-meeting briefings and meeting papers, noting action points and following them up
Act as a key liaison point between the senior managers and other key staff, setting up meetings as appropriate and maintaining good communications

Event Planning

Planning, managing and organising client and staff events and providing administrative support such as sending invitations, booking venues and arranging transportation

Managing Expenses

Collate expenses receipts, prepare expense information for the finance department and follow up on timely payment of these expenses
Book appropriate travel and hotel accommodation in line with the expense policy

HR Support

Liaise with HR and local Managers to ensure new starters are efficiently engaged and integrated into the business including inductions, accommodation, flights, transport, IT and business cards etc
Manage the PRO

Qualifications

A minimum of five years PA experience in a highly pressurized environment requiring tact, judgment and discretion in handling internal and external contacts
Excellent typing skills, good computer literacy speed and accuracy essential (Excel, Word and PowerPoint)
Immaculate communication skills.
Excellent organisational skills and ability to plan own work
Proven ability to work under pressure and to tight deadlines
Ability to assimilate large quantities of written and verbal communication quickly and produce accurate, timely minutes.
Excellent attention to detail, including proof reading skills, with the ability to maintain a high level of accuracy
Demonstration of the ability to work under sustained pressure and to tight deadlines
Ability to deal with sensitive information with discretion and to maintain confidentiality at all times
Experience of diary management, researching and booking of travel and accommodation
Attention to detail and deadlines
Proactive and flexible in approach
Arabic speaker preferred

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Hiring company

Turner & Townsend Plc.

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