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Home Saudi Arabia HR and Admin Assistant
HR and Admin Assistant
Job details
Job Title: HR and Admin Assistant Reporting to: Head of HR and Compliance KI MENA Location: GM Kaplan Regional Headquarters - MENA The Role: The HR and Admin Assistant plays a crucial role in coordinating HR activities across the MENA region, ensuring that Kaplan's standards and requirements are consistently met for both employees and stakeholders. This position emphasizes compliance with employment-related laws and regulations. Key Responsibilities:
Regional Oversight of HR Administration:
GRO Management
- Audit and Recommendations on government portals
- Portals Access
- MOL portal
- Muqeem portal
- Qiwa portal
- Mudad portal
- GOSI portal
- Audit of HR portals to identify gaps and recommendations on next steps related to making them 100% compliant
General HR
- Provide weekly reports on changes in employment laws and regulations.
- Ensure processes and procedures align with KI MENA standards.
- Proactively escalate issues and delays.
- Manage the timely renewal of Employment Visas/Iqama, Labour Permits, and other employee-related documents.
- Add new joiners to medical insurance policies.
- Handle dependent visa documentation.
Recruitment
- Evaluate resumes and applications to assess candidates' qualifications, skills, and experience for specific roles.
- Communicate with candidates, schedule interviews, and provide information about the company and job opportunities.
- Maintain up-to-date candidate records in the recruitment database.
- Ensure recruitment processes comply with regional employment laws and regulations.
- Ensure all new hires are screened for suitability through the KI MENA compliance screening procedures.
Office Administration
- Oversee administrative support across departments, including handling correspondence, managing schedules, and overseeing office supplies and equipment.
- Organize and maintain office records, files, and documentation systematically.
- Must have a Bachelor's degree.
- Essential language skills in Arabic and English (reading, writing, speaking).
- Strong organisational skills with a focus on ensuring accurate and compliant information and processes across regions.
- Excellent communication and interpersonal skills to manage relationships with stakeholders across geographies.
- Adaptability and flexibility in managing regional and specific demands.
- Commitment to Kaplan's training objectives, standards, and values.
- Ability to work in a multicultural, regional context with sensitivity to local differences.
- Experience in HR within the MENA region.
- Familiarity with labour and immigration laws across multiple countries or regions.
- Ability to handle evolving market demands and adapt quickly to new challenges.
- Interest in continuous professional development and growth within HR and L&D fields.
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Hiring company
Kaplan Professional ME
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CIPD Level 5 Organisational L&D We-are-HRAED 9,850Duration: Upto 18 Months Live virtual classroom
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CIPD Level 5 Senior People Management We-are-HRAED 9,850Duration: Upto 18 Months Live virtual classroom
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