Job details
Kitopi is a creator of magical food experiences—we discover, create, and curate homegrown brands from the region, for the region. With a purpose to satisfy the world’s appetite to create joy, Kitopi owns and operates a diverse portfolio of over 200+ brands. These brands are either created, discovered, or curated with their customers in mind. Launched in Dubai, UAE, in January 2018, Kitopi has grown to become one of the greatest success stories in the food tech space. By July 2021, Kitopi achieved Unicorn status, becoming the fastest company in the MENA region to reach this milestone. Kitopi’s growth has been fueled by its innovative and scalable software solutions. Kitopi’s kitchens are powered by its proprietary Smart Kitchen Operating System (SKOS), an in-house suite of applications that optimizes cloud kitchen operations in real-time. As part of its growth roadmap, technological innovation, data science, artificial intelligence, and robotics will take center stage as Kitopi continues to reinvent the food industry and remain the leading food company in the region. With over 6,000 employees, Kitopi currently operates 200+ locations across the UAE, KSA, Kuwait, Bahrain, and Qatar. It also operates its Customer Experience Center in Amman, Jordan, and its Engineering Hub in Krakow, Poland. Position Summary: We are seeking a highly organized and proactive Executive/Personal Assistant to support a C-Level Executive. The ideal candidate will be responsible for ensuring smooth day-to-day operations, facilitating communication across teams, and optimizing internal processes to support the company’s strategic goals. This role requires exceptional attention to detail, professionalism, and the ability to handle multiple priorities efficiently. What You'll Do?
- Provide comprehensive administrative support to a C-suite Executive, including managing calendars, scheduling meetings, and handling correspondence.
- Serve as a key liaison between the executive team and internal/external stakeholders, ensuring effective communication and coordination.
- Refine and maintain internal processes and improve operational efficiency.
- Plan, coordinate, and execute company projects, ensuring alignment with executive priorities and business objectives.
- Organize travel arrangements, prepare itineraries, and process expense reports.
- Prepare reports, presentations, and other documents as required.
- Handle confidential and sensitive information with discretion and professionalism.
- Assist in managing special projects and initiatives to drive company success.
- Provide personal support to their C-suite Executive including coordinating personal appointments and managing household-related tasks as needed.
- 4+ years of experience as an Executive Assistant/Personal Assistant, or in a similar role - familiar with supporting Senior Executives / C-suite level management.
- Strong organizational and time-management skills, with the ability to multitask and prioritize effectively.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and other productivity tools.
- High level of discretion, integrity, and professionalism in handling confidential information.
- Ability to work independently, exercise sound judgment, and adapt to a fast-paced environment.
- Experience working in a high-growth or fast-paced company.
- Strong problem-solving skills and ability to anticipate needs before they arise.
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