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Direct message the job poster from KAYALI
Global People and Culture Director | HR Strategy, Human Capital Management, Talent Acquisition, Culture Champion
To make everyone feel like the diamond they are! To build a global community of fragrance lovers through the power of scent and by providing them with the most innovative & luxurious fragrances, education and sharing our Middle Eastern fragrance rituals with the world. The Executive Assistant to the Global President and COO of KAYALI will serve as a strategic partner, ensuring seamless operations and enabling leadership to focus on global growth and innovation. This role demands exceptional organizational skills, discretion, and a deep understanding of luxury brand dynamics. Responsibilities Calendar & Travel Management- Proactively manage complex global schedules, including high-priority meetings, investor calls, and international travel itineraries.
- Coordinate multi-time-zone logistics, visas, and accommodations while anticipating executive needs (e.g., preparation time, local stakeholder briefings).
- Act as the primary point of contact for internal teams, external partners, and VIP clients, ensuring timely and professional correspondence.
- Screen and prioritize emails, calls, and reports, flagging urgent matters and drafting responses on behalf of leadership.
- Prepare briefing materials, presentations, and reports for board meetings, investor pitches, and global market analyses.
- Support steering committee objective tracking and follow-up on action items.
- Conduct competitive research and synthesize insights on fragrance industry trends to inform decision-making.
- Assist in tracking KPIs, budgeting, and expense reporting for executive review.
- Oversee cross-departmental initiatives, such as leadership meetings and strategic planning days.
- Plan high-profile events, including luxury product showcases, executive summits, and client dinners, managing RSVPs and vendor coordination.
- Handle sensitive data, contracts, and intellectual property with utmost discretion.
- Maintain organized digital filing systems and streamline office workflows.
- Experience: 5+ years as an Executive Assistant supporting C-suite executives, preferably in luxury goods, beauty, or fragrance industries.
- Mastery of Microsoft Office Suite, CRM platforms (e.g., Salesforce), and virtual meeting tools.
- Superior written/verbal communication in English; proficiency in additional languages (e.g., French, Arabic) is a plus.
- Agile problem-solving and ability to thrive in fast-paced, culturally diverse environments.
- Traits: Proactive, detail-oriented, and adept at balancing competing priorities with professionalism, kindness, and gratitude.
- Familiarity with fragrance development cycles, supply chain logistics, or luxury retail operations.
- Experience coordinating international travel and managing virtual teams across time zones.
Seniority level
AssociateEmployment type
Full-timeJob function
Administrative and General BusinessIndustries
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Hiring company
KAYALI
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