Executive Assistant

Full time at General Trading Company (GTC) Olayan Group in Saudi Arabia

Posted on February 5, 2025

Job details

Role Purpose The job holder serves a critical role in the business by assisting key company executives with scheduling, organization, and administrative tasks. This includes providing and facilitating the smooth operation of the office through keeping records, scheduling, handling inquiries, preparation of correspondence, and other writing tasks, as well as performing special assignments as required. Job Accountabilities & Activities Administrative:

Perform administrative and secretarial duties and assist the executive.
Answer phones and route calls to the correct person or take messages.
Prepare letters, a portion or all of which may be composed or compiled based on personal knowledge of the subject matter.
Handle and distribute incoming/outgoing letters/mails and ensure they reach the proper hands.
Set up and maintain office files and keep correspondence and reports available for reference and efficient operations of the office.
Read and analyze incoming memos, submissions, and distribute them as needed.
Greet visitors and decide if they should be able to meet with executives.
Open, sort, and distribute incoming letters, emails, and other correspondence.
Provide general administrative support.

Coordination:

Arrange meetings and conferences, including preparation of the conference room.
Arrange and schedule appointments for the executive, including interviewing callers and making proper referrals, preparing material, and making arrangements for meetings as required.
Make travel arrangements for the executive and other office staff attending trainings abroad (domestic and international), including booking hotels and other means of transportation.

Reporting & Filing:

Accurately record minutes from meetings.
Perform basic research and prepare reports and recommendations.
Prepare financial statements, reports, memos, invoices, letters, and other documents.
Handle basic bookkeeping tasks.
File and retrieve corporate records, documents, and reports.
Research and conduct data to prepare documents for review and presentation by boards of directors, committees, and executives.
Use various software, including word processing, spreadsheets, databases, and presentation software.

Education & Certifications: Bachelor’s degree in Administration or equivalent. Required Years Of Experience: 3+ years of experience. #J-18808-Ljbffr

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Hiring company

General Trading Company (GTC) Olayan Group

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Executive Assistant

Job details

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Hiring company

General Trading Company (GTC) Olayan Group

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