Job details
Company Description Sofitel Al Hamra Beach Resort Job Description
- Provide a summary of the ageing report required by various people in the Accounting and Control Department to prepare monthly reports.
- Understand Sofitel objectives in managing Account Payable Function to provide an effective system to track Accounts Payable for effective Cash Flow management.
- Ensure loyalty of key suppliers of the hotel, resulting in lower cost per unit.
- Obtain, date-stamp, and file all documents supporting authorized purchases and services rendered (PR’s, PO’s, Delivery Notes, signed Receiving Records, Contracts, etc.) for future matching to invoices.
- Process daily invoices, matching them to their supporting authorizations and receiving records.
- Check all petty cash vouchers for validity and accuracy and process for payment.
- Record all petty cash vouchers and post them timely and accurately into the computer system.
- Prepare account allocation of all petty cash vouchers.
- Control and reimburse timely the General Cashier funds.
- File all paid petty cash vouchers properly for future reference.
- Batch invoices, obtain department head approval, and book them to the appropriate account and departments.
- Review and determine all payments due and submit the payment requests and disbursement schedule to the Finance Manager for review and signature prior to the actual preparation of cheques.
- Prepare cheque payments and submit them, with their supports attached, for final approval and signatures by the Director of Finance and General Manager.
- Raise and record cheques for urgent payments.
- Prepare monthly accruals for goods and services received but not invoiced.
- Prepare monthly accruals for any major commitments.
- Check and ensure that the books and records are updated accurately and timely.
- Co-operate and assist in reconciling the month-end inventory book balances to actual physical counts.
- Prepare month-end closing of Accounts Payable.
- Prepare and follow up on some balance sheet schedules as instructed, including all advanced payments.
- Have a full working knowledge and capability to supervise, correct, and demonstrate all duties and tasks in the assigned Place of Work to the standard set.
- Be entirely flexible and adapt to rotate within the different sub-departments of the Accounting & Finance Department.
- Be fully conversant with all services and facilities offered by the hotel.
- Ensure all files and reports are properly filed for future reference.
- Maintain an up-to-date ‘Open Accounts’ for Accounts Payable.
- Assist in carrying out quarterly, bi-yearly, yearly inventory of operating equipment.
- Carry out any other reasonable duties as assigned by the Finance Manager.
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