Job details
We are seeking an experienced and detail-oriented Procurement Officer to join our team. The Procurement Officer will manage all procurement activities for the school ensuring that purchasing processes are efficient, cost-effective, and aligned with the school's strategic goals. This role is crucial in supporting the school's operational needs while adhering to budgetary constraints. Key Responsibilities:
- Procurement Strategy and Planning:
- Develop, implement, and maintain procurement policies and procedures that align with the school's goals.
- Collaborate with department heads to assess and forecast their procurement needs ensuring alignment with academic programs and operational requirements.
- Analyze market trends and identify opportunities for cost savings and efficiency improvements.
- Supplier Management:
- Research, identify, and evaluate potential suppliers ensuring they meet ICS quality and ethical standards.
- Establish and maintain strong relationships with suppliers negotiating contracts to ensure the best possible terms and pricing.
- Conduct regular supplier performance reviews to assess quality, delivery, and service levels.
- Contract Management:
- Negotiate, prepare, and execute contracts with suppliers ensuring compliance with legal and regulatory requirements.
- Monitor contract performance and manage contract renewals and terminations as necessary.
- Address any issues or disputes related to contracts in a timely manner.
- Procurement Process Management:
- Oversee the entire procurement cycle including requisition approval, purchase order creation, and delivery confirmation.
- Ensure the timely and accurate processing of purchase orders tracking order status and resolving any discrepancies with suppliers.
- Maintain a comprehensive procurement database to track purchases, supplier information, and contract details.
- Inventory Control:
- Monitor inventory levels for all school supplies, educational materials, and equipment ensuring adequate stock levels while minimizing waste.
- Collaborate with relevant departments to forecast future inventory needs and develop strategies to meet those needs efficiently.
- Budgeting and Cost Management:
- Assist in the preparation and management of the procurement budget tracking expenditures and ensuring compliance with budgetary limits.
- Analyze procurement data to identify trends, cost-saving opportunities, and areas for improvement.
- Prepare regular reports for management on procurement activities, budget adherence, and supplier performance.
- Market Research and Analysis:
- Stay updated on market conditions, pricing trends, and new products relevant to the educational sector.
- Conduct competitive analysis to ensure that the school is receiving the best value for its purchases.
- Research best practices in procurement and supply chain management recommending improvements as needed.
- Collaboration and Communication:
- Work closely with internal stakeholders to ensure their procurement needs are met effectively and efficiently.
- Provide training and support to staff on procurement processes and best practices.
- Foster effective communication with suppliers and internal teams to ensure smooth procurement operations and address any issues that arise.
Requirements
Qualifications:- Bachelor's degree in Business Administration, Supply Chain Management, or a related field with School Experience is a Must .
- A minimum of three (3) years of experience in procurement or supply chain management preferably in an educational or nonprofit environment.
- Strong negotiation and interpersonal skills with a proven ability to build and maintain supplier relationships.
- Excellent analytical and problem-solving skills with a keen attention to detail.
- Proficient in procurement software, ERP systems, and Microsoft Office Suite.
- Strong communication skills in English; knowledge of additional languages is an advantage.
- Knowledge of procurement regulations and compliance standards.
Benefits
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Hiring company
International Community Schools
-
Procurement Administrator Academy for Health & FitnessAED 46Duration: Upto 5 Hours
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AED 178
AED 426Duration: 1 To 2 Months
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