Executive Assistant to the Senior Executive Director

Full time at HEC Paris in Qatar in Qatar

Posted on January 23, 2025

Job details

Executive Assistant to the Senior Executive Director

Full-time position reporting to the Senior Executive Director (S.E.D.) The Executive Assistant to the S.E.D. provides high-level administrative support to the S.E.D., overseeing institutional and transversal projects and serving as an essential communications and logistics interface between the office of the S.E.D. and internal/external stakeholders. Key Responsibilities

Provide administrative and logistical support to the S.E.D.: manage calendars and respond to all scheduling requests; determine the priority and routes of incoming correspondence and requests, and refer matters as appropriate; plan and coordinate business travels; prepare all expense reports accurately and in line with internal policies and procedures; take meeting minutes, assist with the documentation of high-level meetings and events, and follow up on meeting action items; draft and review memoranda, correspondence, presentations, decks, reports, handouts, and other documents, often of a highly sensitive and confidential nature, in support of objectives for the organization.
Foster cross-functional collaboration and information sharing: act as the liaison between the S.E.D. and internal/external stakeholders; collaborate with cross-functional teams to ensure alignment and support for special projects and initiatives; ensure effective and timely communication, including coordinating meetings, disseminating updates, and facilitating information sharing among team members and stakeholders; address concerns or issues promptly, escalating when necessary.
Lead and coordinate special projects: take ownership of special projects, assuming a leading role in planning, organizing, and executing these initiatives; develop project plans, timelines, and budgets in alignment with project goals; coordinate project activities, resources, and tasks to ensure successful project completion; monitor project progress, identify potential risks, and implement mitigation strategies; provide regular updates on project status, milestones, and outcomes.

Desired Candidate Profile Qualifications

University degree (Master's degree is preferred)
A minimum of 5 years in a similar role, preferably in communications, research, or a diplomatic setting
Demonstrated experience working effectively with senior leaders and individuals from diverse cultural backgrounds
Excellent research and analytical skills, including the ability to research, analyze, and effectively integrate diverse information from varied sources
Demonstrated success remaining flexible in fast-paced work environments while maintaining high standards under pressure, including the capacity to set priorities, work to tight deadlines, and multitask
Proven experience in project management
Discrete, politically astute, and capable of maintaining high levels of confidentiality
Outstanding organization skills, proactive and dependable
Strong attention to detail
Flexibility and willingness to work non-traditional hours, when required
Ability to anticipate problems and generate solutions quickly
Advanced level in MS Pack Office (Word, PowerPoint, Excel)
Excellent written and oral skills in English; Arabic and French are advantageous

Company Industry

Education
Training
Teaching

Department / Functional Area

Secretary
Front Office
Personal Assistant (PA)

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Hiring company

HEC Paris in Qatar

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Executive Assistant to the Senior Executive Director

Job details

Executive Assistant to the Senior Executive Director

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Hiring company

HEC Paris in Qatar

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Executive Assistant to the Senior Executive Director

Job details

Executive Assistant to the Senior Executive Director

Apply safely

Hiring company

HEC Paris in Qatar

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