Executive Assistant & Office Manager

Full time at Neuberger Berman in UAE

Posted on January 17, 2025

Job details

Executive Assistant & Office Manager

Apply locations Dubai time type Full time posted on Posted Yesterday job requisition id R0010282 Position Overview We are seeking an experienced friendly, professional Executive Assistant (EA) / Office Manager to join our Dubai office. This person needs to provide effective and efficient administrative support to the Managing Director and team in the Dubai office. The individual should have experience as an Executive level Assistant with excellent secretarial and organisational skills. They will need to be a strong team player with exceptional interpersonal and communication skills and have the ability to demonstrate initiative, being pro-active and anticipating the needs of your client base. This role will assist the team in all aspects of client management, becoming the team expert for systems and marketing information, diary management, as well as ensuring the smooth running of a busy office. Primary Responsibilities

Provide administrative support to the MENA Team
Organize meetings, conference calls and video conference meetings across various time zones
Coordinate extensive travel arrangements, locally and internationally, as well as organizing visas as required and compiling travel itineraries
Book transport, accommodation and restaurants, as required
Process invoices and coordinate payment with the Finance team
Knowledge to use Concur
Knowledge to use SalesForce
Prepare itineraries for roadshow travel
Organise roadshows logistics
Update contacts in Outlook/sales database telephone cover for the department, taking messages and screening calls, where applicable
Responsible for printing, photocopying, scanning, archiving and filing
Low level customisation of presentations, organising compliance sign-off and printing
Liaising with the Events Team to manage events and roadshows
Ensure office supplies and pantry inventory are always available
Ad-hoc tasks to be actioned when required

Key Requirements / Qualifications

10 years + experience
University Degree
Strong Microsoft Excel, PowerPoint, Word, Outlook skills
Excellent verbal and written communication skills - Arabic desirable
Flexible approach with a “can-do” attitude
Enthusiastic
Professional, discreet and trustworthy
Strong attention to detail essential

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Hiring company

Neuberger Berman

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Executive Assistant & Office Manager

Job details

Executive Assistant & Office Manager

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Hiring company

Neuberger Berman

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Executive Assistant & Office Manager

Job details

Executive Assistant & Office Manager

Apply safely

Hiring company

Neuberger Berman

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