Logistics Specialist

Roles and Responsibilities

• Establish and manage relationships with suppliers to ensure timely delivery of correct materials in specified quantities, aligning with scheduled delivery dates.
• Coordinate and expedite product movement from suppliers through warehouse handling to final delivery, adhering to PSA timelines and objectives.
• Verify accuracy of incoming and outgoing shipments according to purchase terms, INCOTERMS, import/export regulations, and client-specific instructions.
• Provide direction to warehouse and logistics teams on packing, labeling, and shipping requirements to ensure compliance and reduce errors.
• Conduct or oversee inspections on incoming products to confirm adherence to established quality and quantity specifications.
• Process and verify subcontractor invoices, ensuring compliance with established rates and audit requirements.
• Maintain accurate and comprehensive shipment records and ensure all documentation aligns with policies, procedures, and overall business strategy.
• Track changes in supply chain status and update clients and management on the progress, anticipating and addressing potential issues.
• Collaborate with procurement, warehouse personnel, logistics providers, and quality assurance teams to meet PSA objectives and ensure efficient fulfillment of client orders.
• Other duties as assigned.

• High School Diploma or Associate Degree in Logistics, Supply Chain, or a related field, or equivalent work experience.
• Minimum of 2 years of experience in inventory, warehouse management, logistics and supply chain management, particularly in handling medical equipment, consumables, and pharmaceuticals.
• Proficiency in written and spoken English; additional language skills are highly advantageous.
• Proficiency with Microsoft Office Suite (Excel, PowerPoint, Word).

• Strong understanding of international shipment terminology, INCOTERMS, and import/export compliance, particularly in the UAE, EU and Africa.
• Experience with an ERP (Enterprise Resource Planning), WMS (Warehouse Management System), TMS (Transportation Management System), or LMS (Logistics Management System).
• Previous experience with IPMS (Integrated Project Management System) is desirable.
• Proven ability to work efficiently in a fast-paced environment and adapting to changing priorities.

Desired Candidate Profile

• Supply Chain Management:
  • Overseeing and managing the entire supply chain, including procurement, transportation, warehousing, and inventory management.
  • Ensuring efficient, cost-effective, and timely delivery of products or materials.
  • Collaborating with vendors, suppliers, and distributors to optimize the flow of goods.
• Inventory Control and Management:
  • Managing inventory levels to ensure optimal stock and avoid overstocking or stockouts.
  • Using inventory management software (e.g., SAP, Oracle, NetSuite) to track and control inventory.
  • Implementing just-in-time (JIT) inventory systems, if applicable, to minimize inventory holding costs.
• Transportation and Distribution:
  • Coordinating the movement of goods via various transportation modes (air, sea, rail, truck).
  • Optimizing transportation routes and managing transportation costs.
  • Ensuring compliance with transportation regulations and safety standards.
• Warehouse Management:
  • Overseeing warehouse operations, including the receipt, storage, and dispatch of goods.
  • Managing warehouse staff, processes, and layout to improve efficiency.
  • Using warehouse management systems (WMS) for real-time tracking of inventory and order fulfillment.
• Order Processing and Fulfillment:
  • Ensuring that orders are processed accurately and shipped in a timely manner.
  • Managing customer expectations by monitoring order status and ensuring on-time delivery.
  • Working with other departments (sales, customer service) to resolve order-related issues.
• Data Analysis and Reporting:
  • Analyzing logistics data to identify trends, optimize operations, and reduce costs.
  • Preparing reports on logistics performance, inventory levels, and transportation efficiency.
  • Using key performance indicators (KPIs) to monitor supply chain performance.