Home UAE Marine and Commercial Coordinator

Home UAE Marine and Commercial Coordinator

Marine and Commercial Coordinator

Full time at a Laimoon Verified Company in UAE
Posted on January 11, 2025

Job details

We are looking for an experienced Marine and Commercial Co-Ordinator (Shipping/Maritime Experience Only) who will be responsible for carrying out financial & administration for vessel operations. This role will communicate and coordinate internally with Operations and Financial departments, Vessel managers as well as externally with customers and suppliers.Main Duties and Responsibilities:Day to day Maritime Office & Vessel operations.Handling Local and Foreign Bank Accounts i.e. Payments, Bank Reconciliations, Establishing etc.Assist in Account Settlement, AuditingIssue invoices in accordance with terms and conditions of CoAs and Charter Parties & for time charter hire for vessels chartered out.Monitor collection and perform AR control for invoices issued and assist in Cash Management.Corresponding with Vessel Managers, Crewing Agents and Port Agents & worldwide suppliers.Verify & process supplier invoices to ensure matching PO's with invoice and payment terms.Process port disbursements & FDA's against supplier agreements and tariffs, actual events plus to reconciliation accounts & submissions by Port agents to ensure that all items are booked in proper accounts.Check Monthly Technical Expenses incurred by Technical Manager of the vessels including reconciling, querying and comparing actual to projected and budgeted expense.Verification of Vessel Cash Account & supply of cash to the vessel at various worldwide ports (CTM).Prepare tariff comparisons for each country to keep log of previous queries.Separate vessel owners cost and invoicing of same to vessel managers or TC owners.Perform periodic reconciliation and processing of equipment and consumables cost.Perform quarterly voyage reconciliations, including resolving open issues to ensure closing of voyages within the target time.Preparation of various MIS reports and other reports as required by the Management plus participate in regular meetings.Support Operations team and General Affairs.Develop and maintain document control processes for the efficient management.Assist with various reporting, documentation, trade budget preparation, and other tasks as required from time to time.Skills & Qualifications:Maritime Experience is essential - all applicants without experience will automatically be rejectedQualified Accountant with minimum 3 years' experience working with Ship Agency / Owning / Maritime Company. Work experience in UAE is preferred.Thorough knowledge and experience of Maritime Accounting specifically Oil Tanker & LPG Carrier with Marine/Shipping/Oil & Gas Industry.Hands-on experience with ERP accounting software.Advanced MS Excel skills with aptitude for numbers and quantitative skills.Extremely organized with strong multi-tasking and management skills.Follow policies, procedures and work instructions.Accuracy and attention to detail.Excellent command over verbal and written in English & Arabic language is a must!Ideal candidate would be someone who is passionate about their work and not afraid to learn new things.Flexible, supportive, and team player while being able to effectively manage time and prioritize tasks in order to meet established deadlines.Candidates who are able to join immediately are preferableKey Demographic Requirements - applicants must be:Based in UAEArab NationalityJob Type: Full-timeApplication Question(s):Do you have Experience in Shipping/Maritime Industry?If yes, How many years of Experience do you have?Kindly write a brief sumarry of your work experience as Marine and Commercial Co-Ordinator in Shipping/Maritime Industry.

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