Executive Assistant (UAE National)

Full time at TERRACOTTA MANPOWER SERVICES - SOLE PROPRIETORSHIP in UAE

Posted on January 5, 2025

Job details

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to a team of four senior executives. The ideal candidate will handle a variety of administrative, operational, and creative tasks while ensuring seamless daily operations. This role requires exceptional communication skills in English and Arabic, a strong ability to manage multiple responsibilities, and a willingness to learn and adapt. Key Responsibilities: Meeting and Schedule Management:

Coordinate and manage complex calendars, scheduling meetings, appointments, and events.
Prepare and distribute meeting agendas, take accurate minutes, and track follow-up actions.
Organize travel arrangements, including flights, accommodations, and itineraries for the executive team.

Administrative Support:

Handle correspondence, emails, and calls on behalf of the executives, ensuring timely responses.
Prepare reports, presentations, and other documents using Microsoft Office Suite and Canva.
Maintain and update CRM systems with accurate client and project information.
Organize and maintain both physical and digital filing systems.

Communication and Liaison:

Act as the primary point of contact between the executives and internal/external stakeholders.
Draft and proofread communications in both English and Arabic, with strong Arabic writing skills being essential.
Represent the executives professionally and courteously in all interactions.

Project and Task Management:

Monitor ongoing projects, track deadlines, and ensure timely delivery of key milestones.
Conduct market research and provide insights to support decision-making.
Assist in preparing analytics and reports for strategic meetings.

Creative and Operational Tasks:

Create presentations and materials using Canva.
Manage expense reporting and budget tracking.
Stay updated on company policies, tools, and workflows to optimize efficiency.

Confidentiality and Discretion:

Handle sensitive information with the utmost discretion and professionalism.

Desired Candidate Profile Qualifications:

Fluency in both English and Arabic (spoken and written), with exceptional English and Arabic writing skills.
Bachelor’s degree in Business Administration, Management, or a related field is preferred.
3+ years of experience as an Executive Assistant, supporting multiple executives is a plus.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Canva.
Experience with CRM systems and familiarity with project management tools is advantageous.
Strong organizational, multitasking, and problem-solving skills with attention to detail.
A positive attitude, eagerness to learn, and adaptability to handle evolving responsibilities.

Employment Type: Full Time Company Industry:

Consulting
Management Consulting
Advisory Services

Department / Functional Area:

Administration

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Hiring company

TERRACOTTA MANPOWER SERVICES - SOLE PROPRIETORSHIP

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TERRACOTTA MANPOWER SERVICES - SOLE PROPRIETORSHIP

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Executive Assistant (UAE National)

Job details

Apply safely

Hiring company

TERRACOTTA MANPOWER SERVICES - SOLE PROPRIETORSHIP

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