Personal Assistant
Job details
Job details
Here’s how the job details align with your profile.Job type
Full-timeLocation
DubaiFull job description
Position Overview: We are seeking a highly organized and efficient Personal Assistant to provide comprehensive support to the Manager. This role requires a proactive individual with exceptional communication skills, the ability to multitask, and a keen attention to detail. The Personal Assistant will be responsible for managing the manager's schedule, coordinating administrative tasks, and ensuring smooth day-to-day operations. Key Responsibilities:- Calendar & Schedule Management: Manage the manager’s calendar, scheduling appointments, meetings, and travel. Ensure the manager is well-prepared for meetings and events by organizing agendas, materials, and any necessary follow-ups. Prioritize and rearrange the schedule as necessary to accommodate urgent tasks.
- Communication: Act as the primary point of contact between the manager and internal/external stakeholders. Handle phone calls, emails, and other correspondence, ensuring timely responses and proper routing. Prepare and proofread communications on behalf of the manager.
- Administrative Support: Organize and maintain filing systems, both digital and physical. Coordinate and manage office supplies and ensure they are stocked appropriately. Prepare reports, presentations, and documents as needed.
- Travel and Logistics: Arrange domestic and international travel for the manager, including transportation, accommodation, and itinerary planning. Ensure travel-related documents (flights, itineraries, etc.) are prepared and organized in advance.
- Event Planning & Coordination: Assist with the planning and execution of meetings, conferences, and events. Coordinate logistics for events, including venue selection, catering, and guest lists.
- Task Management & Prioritization: Help manage the manager's to-do list and ensure tasks are completed on time. Monitor deadlines and provide reminders for upcoming deadlines or important events.
- Confidentiality & Discretion: Handle sensitive information with the utmost confidentiality and discretion. Exercise judgment in decision-making and maintain a high level of professionalism.
- Proven experience as a Personal Assistant, Executive Assistant, or in a similar role.
- Strong organizational and time management skills.
- Excellent communication skills, both written and verbal.
- Proficiency in Microsoft Office Suite and other office management tools.
- Ability to prioritize tasks and work well under pressure.
- A proactive, resourceful, and adaptable mindset.
- Discretion and confidentiality in handling sensitive information.
- High school diploma or equivalent required; a degree in business administration or related field is a plus.
- At least 2-3 years of experience in an administrative or assistant role.
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