Procurement Administrator
Job details
Roles and ResponsibilitiesManage the development and implementation of all procurement related activities for Corporate related products/services.Manage end-to-end procurement process, from RFP development/review till the appointment of consultant or contractor for Corporate functions.Please note, this role is for a UAE national only.Roles and ResponsibilitiesReview, manage/approve all non-project procurement transactions according to DOA.Review the development of all tender-related scope templates (consultants and contractors) and associated documentation to ensure their compliance with Laws, regulations, Policy & Procedures, prevailing market requirements and lessons learned.Apply corrective actions on procurement process when required to enhance its performance (reduction of time/cost).Manage the selling of corporate depreciated items (e.g., cars, furniture, etc.).Manage the delivery of commercially favorable contracts and cost savings opportunities associated with vendor agreements.Ensure all vendors are providing cost-effective value-added services; periodically reviewing and evaluating all contracts.Ensure implementation of procurement strategies, objectives, KPIs and plans on a yearly basis.Negotiate with vendors and suppliers to get the best techno-commercial values.Supervise and support (when necessary) the technical evaluation done by users.Supervise and control the commercial review of proposals to ensure obtaining best deals.Review, validate and approve the final award recommendation process.Ensure all products and services are delivered on time and within RFP specifications.Supervise the procurement process and liaise between external vendors and internal departments.Support with cross-functional responsibilities with finance payment process, ERP system enhancement, legal review and audit recommendations.Support the vendors management process and performance review through periodic assessment to ensure quality suppliers.Apply e-procurement tools and techniques internally.Provide input for setting up cross-functions SLAs, ensure compliance of the function with SLAs.Related Year Of ExperienceMin of 10+ years of experience.YOE IN MANAGERIAL POSITIONMin of 2+ years of managerial procurement position heading a team of specialists.Sector ExperienceReal estate/Retail/Construction procurement (preferably vendors pre-qualification)/Construction company - procurement.Technical And Interpersonal SkillsExperience in Project Management, Contract Management and Supply Management.Extensive theoretical and practical knowledge and direct experience of the development & implementation of strategic procurement, to fulfill customer requirements and to retain and increase profitability, contributing significantly to the goals and continued success of the business.Extensive experience and proven technical proficiency with appropriate procurement systems and analytic tools (Excel, Access, MS Project, ERP).Strong analytical, business process analysis and problem-solving & financial acumen capabilities.QualificationBachelor's degree in engineering, PMP certification preferred.Desired Candidate ProfileStrategic Procurement Planning: Developing and implementing comprehensive procurement strategies that support the organization's objectives and enhance operational efficiency.Supplier Management: Building and maintaining strong relationships with suppliers, negotiating contracts, and ensuring compliance with quality and delivery standards.Cost Management: Identifying opportunities for cost savings and efficiency improvements in procurement processes, driving initiatives to optimize spending.Team Leadership: Leading and mentoring the procurement team, fostering a culture of collaboration, accountability, and continuous improvement.Cross-Functional Collaboration: Working closely with other departments (e.g., finance, operations, legal) to ensure alignment of procurement strategies with organizational needs.Market Research: Conducting market analysis to stay informed about industry trends, supplier capabilities, and pricing strategies.Risk Management: Identifying and mitigating risks associated with procurement, including supply chain disruptions and compliance issues.Performance Metrics: Establishing key performance indicators (KPIs) to measure the effectiveness of procurement initiatives and reporting results to senior management.Sustainability Initiatives: Promoting sustainable procurement practices that align with corporate social responsibility goals.Technology Implementation: Overseeing the implementation of procurement technologies and tools to streamline processes and enhance data analytics capabilities.SkillsProcurement Expertise: In-depth knowledge of procurement processes, sourcing strategies, and best practices.Negotiation Skills: Strong negotiation abilities to secure favorable terms and conditions with suppliers.Analytical Skills: Proficiency in analyzing data to inform procurement decisions and assess supplier performance.Leadership Skills: Proven ability to lead and develop high-performing teams, promoting a culture of excellence and collaboration.Communication Skills: Excellent verbal and written communication skills for engaging with suppliers and internal stakeholders.
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