Executive Assistant to CEO
Job details
The Role
Calendar & Meeting Management:
- Schedule, coordinate, and manage all CEO meetings, including internal and external appointments, travel arrangements, and conference calls.
- Prepare agendas, attend meetings, and take minutes, ensuring follow-up actions are communicated and completed.
Email & Communication:
- Monitor, prioritize, and respond to the CEO's emails, ensuring timely communication with key stakeholders.
- Draft and proofread correspondence, reports, and other documents for the CEO.
Contract & Document Preparation:
- Assist in drafting, reviewing, and finalizing contracts and agreements.
- Coordinate with legal teams and relevant departments to ensure compliance with company policies and legal requirements.
Appointment & Task Coordination:
- Maintain a comprehensive task and project list for the CEO, ensuring deadlines are met and priorities are addressed.
- Coordinate with department heads and teams to manage the CEO's workload efficiently.
Travel & Event Planning:
- Organize domestic and international travel for the CEO, including booking flights, hotels, and transportation.
- Plan and coordinate company events, client meetings, and other business functions as needed.
Administrative Support:
- Handle confidential information with discretion.
- Assist with special projects, research, and any ad hoc tasks required by the CEO.
Requirements
- Proven experience as an Executive Assistant or in a similar administrative role, preferably within the tourism or hospitality industry.
- Excellent organizational and time-management skills.
- Strong verbal and written communication abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with scheduling software.
- Ability to work under pressure and handle multiple tasks simultaneously.
- Attention to detail and a high level of discretion in managing confidential information.
Preferred Qualifications:
- Previous experience in the tourism or travel industry.
- Familiarity with contract management and legal documents.
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