Home Saudi Arabia Administrative Specialist (CoB#221022)

Home Saudi Arabia Administrative Specialist (CoB#221022)

Administrative Specialist (CoB#221022)

Full time at a Laimoon Verified Company in Saudi Arabia
Posted on October 18, 2024

Job details

The employee will support and assist the dean in a variety of tasks: process various documents and data using MS Office programs; arrange for meetings, take notes and prepare minutes, disseminate information to the faculty, students, and other stakeholders in AU; monitor and make required changes for the CoB website. Welcome and guide CoB guests; respond to inquiries and requests (emails and telephone calls) concerning CoB faculty and programs.Primary Duties & ResponsibilitiesMonitoring the dean's office and being attentiveAlert and multi-taskedPlan meetings, attend, take notes, and prepare accurate minutesKeep a well-organized filing system (electronic as well as hard copy)Data gathering (record of events, photos/videos, contracts, press releases, enrollment, complaints)Able to extract information from data filed above or from other AU offices such as SA, Finance, FacilitiesWork professionally and efficiently with other stakeholders in AU such as HR, GR, SA, IT, Finance, PR-Marketing, and FacilityWork well with CoB faculty, and coordinate and cooperate with other CoB staff membersMonitor and implement changes for the CoB websiteWork with other CoB offices on developing marketing booklets, flyers, and press releasesReceive and welcome CoB guests, including newly hired staff and facultyAnswer and/or direct all inquiries coming to the dean's office without delayPlan and prepare orientation programs for new CoB faculty and staffAssist the dean in preparing the agenda for the Advisory Council or AU Board of Trustees meetingInternal RelationshipsWork primarily with the dean and also with CoB staff, faculty, and students.External RelationshipsWork professionally and efficiently with all related AU offices such as HR, GR, IT, SA, Facility, Finance, and the President's Office.

#J-18808-Ljbffr General HR

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