Home Saudi Arabia Executive Administrative Assistant

Home Saudi Arabia Executive Administrative Assistant

Executive Administrative Assistant

Full time at a Laimoon Verified Company in Saudi Arabia
Posted on June 20, 2024

Job details

Administrative functions: ·       Prepares agendas and make arrangements for committee, board, and other meetings.·       Complies, transcribes, and distributes minutes of meetings.·       Makes travel arrangements for all employees.·       Types, files and documents correspondences and records.·       Maintains appointment calendars, schedules.·       Performs general office duties such as ordering supplies and maintaining records management systems.·       Acts as point of contact between office staff and external clients / vendors for various administrative·       services.·       Receives calls, takes messages and routing correspondences·       Handling requests and queries appropriately·       Arranging meetings and appointments and provides reminders.·       Make travel arrangements for c-level·       Monitor and place orders and manage office supplies·       Develop and carry out an efficient documentation and filing system. Human resource assistance:·       Assist with day-to-day operations of the HR functions and duties.·       Responsible for the office administration.·       Responsible for the update of the staff personnel file.·       Respond to employees' inquiries and requests as first point of contact in order to provide positive·       employee experience.·       In charge of employee benefits such as but not limited to medical insurance and other related matters·       for all staff, and follow-up in the billing process.·       Help in recruitment activities.·       Handle All Government operational services ( including : GOSI, MUQEEM, HRSD, MOFA, COC, MOI, ) and·       Monitor and administer government portals as necessary.·       Oversee the employee government relations processes, services and activities.·       Prepares and monitors Inspection and First Aid Box Inspection.·       Responsible of purchasing employee-related materials or collaterals. Key internal working relationship: Support all department.RequirementsJob specification:·       Degree qualification preferably in business administration.·       Minimum of 3 years of relevant experience in a similar capacity.·       Excellent interpersonal skills, able to organize and co- ordinate in a systematic manner.·

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