Secretary
Job details
Duties and Responsibilities:Manage the executive office and ensure that all operations are efficient and effectiveMaintain a professional and organized work environmentAct as the primary point of contact for all executive office mattersCoordinate and manage executive office meetings, events, and conferencesManage and coordinate travel arrangements for the executive office staffEnsure that all executive office documents and records are properly maintainedServe as a liaison between the executive office and other departmentsAssist in the preparation of presentations, reports, and other documentsGreet persons entering the office, determine nature and purpose of visit, and direct/escort to destination.Take and distribute meeting minutes to appropriate individuals.Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc.Required Qualifications:Bachelor's degree in HR or Business Management or related field required.2+ years of executive office management experience required.Excellent organizational and time-management skills.Strong leadership and interpersonal skills.Excellent communication and customer service skills.Proficient in Microsoft Office and other office management software.Able to multitask and prioritize tasks in a fast-paced environment.Able to maintain confidentiality of sensitive information.Able to work collaboratively in a team-oriented environment.Self-motivated and directed with strong leadership experience.Must be resourceful and thinks outside the box, be solution focused and very organized.Computer literate, especially in MS Office programs, Adobe (professional level), and proficiency in MS Project, MS Excel, and social media.BusinessSupports the organization's mission, vision and values by exhibiting the following behaviors: honesty, integrity, and respect while delivering high quality solutions and maintaining a positive attitude and a safe work environment.Accepts responsibility for mistakes or problems. Maintains 'ownership' of assigned tasks.Demonstrate a positive attitude and a high level of personal credibility and integrity with customers, management, and dealership co-workers.Must be dependable. Consistently arrives at work on time when scheduled, fully ready to work.Maintain company and product confidentiality.Attend and participate in all meetings, trainings, and activities as required.Adhere to all Company policies and departmental procedures and rules.All other duties as assigned.SafetyKnow and follow all Company and customer safety rules, including maintaining a safe, clean, and orderly work area, fully participating in Company accident prevention and safety improvement activities.Must have the physical ability to wear Personal Protective Equipment (PPE), including protective glasses, protective gloves, and protective clothing and footwear as required by the job.Customer SatisfactionRespond to all of his customer requests in a professional and courteous, timely and responsive manner. Maintain a clean, professional personal appearance at all time, meeting all Company standards for professionalism.Keep the Management continually apprised to assist in answering customer questions and problems when necessary.Work Conditions & NeedsMaintain a clean, safe working environment.Communicate effectively, verbally and in writing.Must be honest, reliable, and dependable, and display a positive attitude.Must be able to work well under occasional pressure or within work standards and deadlines.Must be able to work independently and/or with others in a team environment.#Secretary#Riyadh#Saudi_Arabia#CCIE#CCNP#CCSP#Jobs
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