Job details
A Personal Assistant to the General Manager is responsible to provide the General Manager with administrative support including typing, filing, answering telephones, taking messages, maintaining appointment calendar, making travel arrangements and other general office duties. Assumes full responsibility for all administrative duties in the Executive Office ensuring professional and timely execution of all tasks. What will I be doing? As a Personal Assistant to General Manager, you are responsible for performing the following tasks to the highest standards:
- Opens incoming mail, dates stamps, distributes accordingly
- Sends outgoing mail both interoffice and outside of the hotel
- Routes mail, faxes and other printed matter
- Prepares and types correspondence and fairly complex numerical/financial reports as instructed
- Prepares correspondence on behalf of the management
- Duplicates, copies and distributes and mails materials for the office
- Orders and maintains office supplies and equipment
- Maintains files and equipment in an orderly and professional manner
- Uses the property’s email system and maintains their email box, as is policy
- Appropriate business use of telephone and voice mail system
- Greets internal and external customers in a friendly and professional manner. Announces visitors and/or handles requests, as appropriate
- Scrutinizes and handles Guest satisfaction scores/ Guest Assistance on a regular basis
- Scrutinizes daily VIP guests
- Schedules meetings and records meeting minutes
- Two years similar experience
- Strong organization skills, multi-task oriented and good time management
- Driving license and Car
- Ability to read listen and communicate effectively in English and in writing, using correct grammar, spelling and sentence structure
- Prepare official correspondence on behalf of management to both internal and external communications verbally and in writing
- Ability to sit for extended periods of time and continuously performs the essential job functions
- Ability to effectively deal with internal and external customers, some of whom will require high levels of patience, tact and diplomacy
- Ability to type 60 wpm
- Ability to effectively transcribe information from handwritten memos and recordings
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Throughout the medical secretary course, you will be acquainted with all the above mention roles and responsibilities and explore the strategies of performing the duties.<br> <br> Having completed the course, you will gain enough information and skill to work as a medical secretary.<br> <br> <strong>Key features of the medical secretary diploma course:</strong> <ul> <li>Lifetime access to the course</li> <li>No hidden fees, only pay the price of the course which includes exam fees.</li> <li>Recognised qualification upon successful completion of the course</li> <li>Study from anywhere, anytime, whenever it is convenient for you.</li> <li>Affordable and engaging e-learning study materials</li> <li>Study at your own pace from tablet, PC or smartphone</li> <li>Online tutor support when you are in need.</li> </ul> <br> <strong>Who is this course for?</strong><br> <br> There is no experience or previous qualifications required for enrolment on this course. 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They often have to work late, organize schedules and carry out other office tasks that the boss isn't able to do themselves. So if you want to seat in the forefront of all major deals with your boss, this Executive Secretarial & PA Course would be perfect for you.<br /> <br /> The course starts with improving your administrative management skills as you learn the importance of administrative procedures, using the right tools, important procedures to note, organising and much more. Next you explore the world of secretarial interpersonal skills as you improve you communication, negotiation and influencing skills. You will also get tips to remember many different names and how to make an impact in the workplace. As part of the personal assistant section you further improve your soft skills, time & meeting management and discover different tools of the trade.<br /> <br /> Finally you also learn the basic use of Microsoft Word, Excel and PowerPoint in this course which will help you become an invaluable asset to the company.<br /> <br /> <strong>COURSE CURRICULUM<br /> Administrative Management skills</strong> <ul> <li> Module One - Getting Started</li> <li> Module Two - Why Your Office Needs Administrative Procedures</li> <li> Module Three - Gathering the Right Tools</li> <li> Module Four - Identifying Procedures to Include</li> <li> Module Five - Top Five Procedures to Record</li> <li> Module Six - What to Include in Your Binder (I)</li> <li> Module Seven - What to Include in Your Binder (II)</li> <li> Module Eight - Organizing Your Binder</li> <li> Module Nine - What Not to Include in the Procedure Guide</li> <li> Module Ten - Share Office Procedure Guide</li> <li> Module Eleven - Successfully Executing the Guide</li> <li> Module Twelve - Wrapping Up</li> </ul> <strong>Secretarial Interpersonal Skills</strong> <ul> <li> Module One - Getting Started</li> <li> Module Two - Verbal Communication Skills</li> <li> Module Three - Non-Verbal Communication Skills</li> <li> Module Four - Making Small Talk and Moving Beyond</li> <li> Module Five - Moving the Conversation Along</li> <li> Module Six - Remembering Names</li> <li> Module Seven - Influencing Skills</li> <li> Module Eight - Bringing People to Your Side</li> <li> Module Nine - Sharing Your Opinion</li> <li> Module Ten - Negotiation Basics</li> <li> Module Eleven - Making an Impact</li> <li> Module Twelve - Wrapping Up</li> <li> Developing Interpersonal Skills Course- Activities</li> </ul> <strong>Personal Assistant</strong> <ul> <li> Module One - Getting Started</li> <li> Module Two - Working with Your Manager</li> <li> Module Three - Administrative Soft Skills</li> <li> Module Four - Effective Time Management</li> <li> Module Five - Meeting Management</li> <li> Module Six - Tools of the Trade (I)</li> <li> Module Seven - Tools of the Trade (II)</li> <li> Module Eight - Being an Effective Gatekeeper</li> <li> Module Nine - Organizational Skills</li> <li> Module Ten - Confidentiality Guidelines</li> <li> Module Eleven - Special Tasks</li> <li> Module Twelve - Wrapping Up</li> <li> Executive and Personal Assistant Training Course- Activities</li> <li>Computer Literacy</li> </ul> <strong>Module 01: Microsoft Word</strong> <ul> <li> Module One - Getting Started</li> <li> Module Two - Opening</li> <li> Module Three - Working with the Interface</li> <li> Module Four - Your First Document</li> <li> Module Five - Basic Editing Tasks</li> <li> Module Six - Basic Formatting Tasks</li> <li> Module Seven - Formatting Paragraphs</li> <li> Module Eight - Advanced Formatting Tasks</li> <li> Module Nine - Working with Styles</li> <li> Module Ten - Formatting the Page</li> <li> Module Eleven - Sharing Your Document</li> <li> Module Twelve - Wrapping Up</li> </ul> <strong>Module 02: Microsoft Excel</strong> <ul> <li> Module One - Getting Started</li> <li> Module Two - Opening Excel</li> <li> Module Three - Working with the Interface</li> <li> Module Four - Your First Worksheet</li> <li> Module Five - Viewing Excel Data</li> <li> Module Six - Building Formulas</li> <li> Module Seven - Using Excel Functions</li> <li> Module Eight - Using Quick Analysis</li> <li> Module Nine - Formatting Your Data</li> <li> Module Ten - Using Styles, Themes, and Effects</li> <li> Module Eleven - Printing and Sharing Your Workbook</li> <li> Module Twelve - Wrapping Up</li> </ul> <strong>Module 03: Microsoft PowerPoint</strong> <ul> <li> Module One - Getting Started</li> <li> Module Two - Opening PowerPoint</li> <li> Module Three - Working with the Interface</li> <li> Module Four - Your First Presentation</li> <li> Module Five - Working with Text</li> <li> Module Six - Formatting Text and Paragraphs</li> <li> Module Seven - Adding Pictures</li> <li> Module Eight - Advanced Formatting Tasks</li> <li> Module Nine - Working with Transitions and Animations</li> <li> Module Ten - Setting Up Your Slide Show</li> <li> Module Eleven - Showtime!</li> <li> Module Twelve - Wrapping Up</li> </ul> <strong>Recommended Reading</strong> <ul> <li> Recommended Reading : Executive Secretarial & PA Course</li> </ul> <strong>Assessment and Certification: </strong><br /> Upon completion of the course, you will be required to sit an online multiple-choice test. 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Assumes full responsibility for all administrative duties in the Executive Office ensuring professional and timely execution of all tasks. </p><p><br><b> What will I be doing?</b><p></p><p> As a Personal Assistant to General Manager, you are responsible for performing the following tasks to the highest standards: </p><ul><li> Opens incoming mail, dates stamps, distributes accordingly </li><li> Sends outgoing mail both interoffice and outside of the hotel </li><li> Routes mail, faxes and other printed matter </li><li> Prepares and types correspondence and fairly complex numerical/financial reports as instructed </li><li> Prepares correspondence on behalf of the management </li><li> Duplicates, copies and distributes and mails materials for the office </li><li> Orders and maintains office supplies and equipment </li><li> Maintains files and equipment in an orderly and professional manner </li><li> Uses the property’s email system and maintains their email box, as is policy </li><li> Appropriate business use of telephone and voice mail system </li><li> Greets internal and external customers in a friendly and professional manner. Announces visitors and/or handles requests, as appropriate </li><li> Scrutinizes and handles Guest satisfaction scores/ Guest Assistance on a regular basis </li><li> Scrutinizes daily VIP guests </li><li> Schedules meetings and records meeting minutes </li></ul><p><p><b> What are we looking for?</b><p></p><p> A Personal Assistant to General Manager serving Hilton Brand hotels is always working on behalf of our Guests and working with other Team Members. 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Hilton Hotels & Resorts remains the stylish, forward thinking global leader of hospitality – and they help make traveling easier with our smart design, innovative restaurant concepts, authentic hospitality and commitment to the global community.</p> ', 'meta_title' => '', 'meta_description' => '', 'meta_keywords' => null, 'company_matching_keywords' => '', 'draft' => '0', 'lang_code' => 'en' ) ) $location = 'Bahrain' $breadCrumbs = array( 'Job Details' => '' ) $relCourseBanner = array( 'relatedUrl' => 'https://courses.laimoon.com/uae/administration-and-secretarial/secretarial', 'title' => 'Secretarial', 'course_category_id' => (int) 615, 'relatedOnlineUrl' => 'https://courses.laimoon.com/online/administration-and-secretarial/secretarial' ) $published = '2024-05-08 03:12:12' $daysleft = (float) 19 $isLoggedIn = false $facebookSession = null $fbConfig = array( 'AppId' => '151651858238476', 'APIKey' => '1c032aa6c89b302e8ec5dea94dc89104', 'AppSecret' => 'f2b69d3a25fe65601f146efe7178e72a' ) $linkedInConfig = array( 'APIKey' => '779yus3aqi524z', 'AppSecret' => 'XCdGJxUokce5Ygf6' ) $criticalCSSes = array( 'jobdetail' => 'jobdetail-critical-css', 'companylist' => 'companylist-critical-css', 'companyview' => 'companyview-critical-css', 'agencylist' => 'agencylist-critical-css', 'agencyview' => 'agencyview-critical-css', 'laimoonverified' => 'laimoonverified-critical-css', 'seopages' => 'seopages-critical-css', 'externalview' => 'externalview-critical-css', 'popularjobsearches' => 'popularjobsearches-critical-css' ) $basicProfileIncomplete = true $seeAllJobLink = 'https://jobs.laimoon.com/bahrain/Personal ' $csaKeywords = array( (int) 0 => 'Personal Assistant to General Manager' ) $allowLoginClass = 'notlogin' $jobLocSlug = 'bahrain' $jobLocName = 'Bahrain' $pfBackgrounds = '' $jobLink = 'https://jobs.laimoon.com/jobs/externalview/43503532' $companyName = ' at Hilton' $twitterText = 'Hiring now! 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Hiring company
Hilton
-
Medical Secretary Diploma London Institute of Business & ManagementAED 60
AED 661Duration: Upto 4 Hours -
Executive Secretarial & PA John AcademyAED 93
AED 1,469Duration: Upto 67 Hours
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https://bh.jooble.org/external/-3156254349300764377?cpc=d0FU&utm_source=affiliate&utm_medium=laimoon_organic_bh&extra_ars_request_id=ff43300468c1f5cc440876978095a2f7