Senior Office Administrator

Full time at Client of PH Hospitality in Qatar

Posted on May 8, 2024

Job details

Bachelor of Business Administration(Management) Nationality Any Nationality Vacancy 1 Vacancy Job Description Responsibilities: • Proficient in Arabic language, both written and spoken, to facilitate effective communication with Arabic-speaking clients, vendors, or partners. • Organize and maintain documents using Google Drive, Xero, and other filing systems to ensure easy access and retrieval of information. • Prepare petty cash fund reimbursements for various company projects and office expenses, maintaining accurate records and documentation. • Ensure completeness of credit card invoices/receipts and facilitate timely reconciliation processes. • Arrange onsite gate passes for staff, vehicles, and material deliveries, coordinating with relevant departments and authorities as necessary. • Raise purchase orders and update monitoring of quotations and purchase orders to track procurement activities and expenses. • Assist in filing tax invoices for VAT return and perform Contractors All Risk Insurance for projects as required. • Maintain and update project trackers, ensuring accurate and timely reporting of project statuses and milestones. • Manage supplier data in Xero accounting software, maintaining accurate records of vendor information and transactions. • Maintain stock lists and purchase office and pantry supplies as needed, ensuring adequate inventory levels and timely replenishment. • Review, create, and translate letters, documents, and correspondences in Arabic language as necessary. • Serve as a liaison between the company and Arabic-speaking clients, vendors, or partners, addressing inquiries, requests, or concerns promptly and professionally. Requirements: • Bachelor s degree in Business Administration, Office Management, or related field preferred. • Proven experience as an administrative assistant or similar role, with at least 5 years of relevant experience; Finance knowledge preferred. • Proficiency in Google and/or Microsoft Office Applications, including Word, Excel, and PowerPoint, as well as other relevant office software. • Proficiency in Document Control applications is a must. • Strong organizational skills and attention to detail, with the ability to multitask and prioritize tasks effectively in a fast-paced environment. • Excellent communication and interpersonal skills, with the ability to interact confidently and professionally with diverse stakeholders. • Any nationality welcome to apply. Salary : 8,000 QAR All Inclusive Salary To apply for this position, please submit your updated CV and cover letter. Only shortlisted candidates will be contacted for further evaluation. Please note that the specified requirements are mandatory for this role. Kindly ensure that you meet the qualifications before applying. Company Industry

Recruitment
Placement Firm
Executive Search

Department / Functional Area

Administration

Keywords

Senior Office Administrator

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