Facilities Manager

Full time at a Laimoon Verified Company in Qatar

Posted on April 17, 2024

Job details

Job Purpose:

To oversee all building-related activities and maintains all properties.
Actively takes part in the PPM planning and manages the day-to-day maintenance requests.
Aim is to preserve the infrastructure in good condition and ensure that facilities are safe and well-functioning and to showcase properties in a professional manner that reflects a world class organizational image and brand.

Duties and Responsibilities:

Supervise multi-disciplinary teams of staff including hard and soft services.
Monitor and assess staff work performance on an ongoing basis and provide performance feedback as needed, including completing formal employee performance reviews, and developing and carrying-out corrective action plans to improve worker performance.
Oversee subordinate staff development activities, including providing/ proposing training as needed.
Ensure appropriate staffing levels of Maintenance Department, including scheduling vacations and replacements, and initiating and participating in hiring new and replacement staff.
Oversee the maintenance of the facilities, all equipment and material handling
Determine and/or approve major equipment maintenance, including appropriate action, method, and solicitation of quote for repair/rebuilding of equipment.
Ensure all equipment is upgraded to meet or exceed all standards.
Participate in purchasing and selling of facilitys machinery and equipment as directed.
Oversee the installation, removal, or movement of all machinery and equipment.
Oversee all properties for ensuring proper maintenance of all hard and soft services.
Oversee building projects, renovations, or refurbishments
Manage budgets and ensure cost-effectiveness and improve the existing facilities at competitive costs
Advise businesses on increasing energy efficiency and cost-effectiveness
Monitor utility costs and conduct energy analyses to identify opportunities for cost savings or system performance improvements. Ensure up-grades and/or modifications are implemented.
Ensure that the maintenance team operates its preventive and predictive maintenance programs at optimal costs.
Review, implementation, and adherence to SOPs
Review and approve materials requested by FM team from procurement / stores
Provide technical assistance and operational support as required, specifically with respect to environmental conditions, energy utilization, and the basic functions of electrical, FF & FA systems, HVAC systems, plumbing and all related mechanical systems.
Ensure the management and maintenance of optimal levels of spare parts so that the operational facility does not suffer from work stoppage due to lack of parts.
Ensure that facilities meet government regulations and environmental, health and security standards
Plan, organize and supervise maintenance and repairs performed by building staff.
Prepare daily, weekly, and monthly work schedules based on the short and long-range plan. Administer the work order system for buildings. Ensure work orders are completed on schedule.
Responsible for buildings quality control. Inspect facilities and work areas to eliminate deficiencies and improve park facilities.
Continually evaluate the effectiveness of maintenance procedures and programs and makes changes to improve quality, efficiency, and effectiveness.
Provide a program of continuous in-service training for staff and conduct monthly staff meetings.
Ensure compliance with safety, health and loss control policies and procedures
Recruit, interview, hire, train and evaluate maintenance personnel.
Inspect buildings for cleanliness. Make schedule adjustments to provide clean facilities during peak hours.
Prepare annual budget for building maintenance, repairs, and capital improvements.
Responsible for purchasing supplies, equipment, and services.
Manage contracted maintenance, repairs, and construction within the districts buildings.
Review employees work hours to verify accuracy and approves payroll.
Respond to tenants complaints and inquiries tactfully and in a timely manner.
Work as a Team Player with co-workers and in conjunction with other departments.
Any other duties/responsibilities as assigned time to time based on business requirements.
Knowledge of facilities management principals
Knowledge of financial management
Knowledge of budgeting and ability to create and manage an approved budget (CAPEX & OPEX).
Solid commercial awareness
Ability to read and understand leases and contracts

Skills Education & Qualifications:

BSc/BA in facility management, engineering, or relevant field
Registration with Engineering or Project Management Governance Boards / Entities

Experience:

More than 5 years of experience in managing facilities and building maintenance.
Minimum 7 years of working experience in the Facilities and Maintenance Management area.
CFM certified facility management

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