Home Saudi Arabia Office Manager and HR support

Home Saudi Arabia Office Manager and HR support

Office Manager and HR support

Full time at Dexcom in Saudi Arabia
Posted on April 4, 2024

Job details

Essential Duties and Responsibilities:  

  • Responsible for theday-to-daysmooth running of the office reception, HR support and performing various administration support tasks including support for the Leadership team. We also need someone to help us organize all the fun and interesting things in the office to make Dexcom an even better place to work.
  • Reception/Office Admin /HR support and event Manager 
  • Reception duties, greeting clients and visitors as required, handling reception phone line, booking taxi’s etc 
  • Coordinate and maintain office common areas including monitoring and maintaining adequate stationary/ kitchen supplies 
  • Central contact point for any office queries,issuesor requests 
  • Handling all incoming and outgoing mail and courier parcels 
  • Order catering and lunches as required 
  • Ensuring all employees keep office to a good standard of cleanliness & tidiness 
  • Coordinating the meeting roomsincluding calendar booking system 
  • Working with our partner travel agent to coordinate travel bookings 
  • Initiate the payment process for invoices 
  • Support and coordination of office events and internal training courses 
  • Manage office P-card 
  • Supporting other functions as required on projects or tasks 
  • Preparation of all printed materials/folders for all training courses. 
  • Co-ordinating all logistics for training courses for MENA region, speakers, agendas and emailing all delegates to confirm all of these details. 
  • Working with our external partners in preparing and shipment of training materials 
  • Co-ordination (and some organisation of) of the Dexcom social calendar for office events 
  • Executive admin support  
  • Provide EA support for the Country Director and other members of the Leadership team as required 
  • Managing expenses 
  • Organising and communicating the ‘all employee’ country communications/meetings 
  • Scheduling and organizing Leadership team meetings 
  • Diary management tasks 
  • Develops and updates organizational Charts for Dexcom team. 
  • Creates and updates full detailed contact lists of the Dexcom employees, distributors, and agents. 
  • Updates HR files of Dexcom employees. 
  • Facilities  
  • Liaise with external contractors as required for office related issues 
  • Liaise with External PRO provider for all sponsorships visa renewal for employees
  • Prepare for all new startse.g.access cards and desk equipment 
  • Point of contact for Facilities team 
  • Support the space planning team: Weekly updates and making real time updates to the visual planner 
  • Appointed office safety officer- Fire marshal, office aider, organise office safety meetings, work with Global Health and Safety team. 
  • Order Ergonomic equipment when requested and approved 
  • Office first aider 
Required Qualifications:   
  • Excellent interpersonal skills andverbal/written communication 
  • Well organised and good time management 
  • High level of confidentiality,integrityand reliability 
  • Fluent in English 
  • Professional andself-motivated 
  • High attention to detail 
  • Ability to multi-task 
  • Resourceful, works on own initiative with minimal supervision 
  • Proficient user of Microsoft Office applications (Word, Excel, Outlook. PowerPoint) 
  • based in Riyadh
Experience and Education Requirements:   
  • Highly experienced Office Administrator 
  • Qualification in a related fieldi.e.events management, office management
Travel Required:   
  • 0 – 10% 
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