Executive Assistant VA

Overview Job Title: Executive Assistant VALocation: Dubai UAEIndustry: Engineering Job Type: Part-Time Reports To: CEO / Managing Director Job Summary: A dynamic engineering company based in Dubai UAE is seeking a Part-Time Virtual Executive Assistant to support senior leadership remotely. This role is ideal for a highly organized and reliable individual with experience supporting executives in technical or industrial sectors. Youll handle a wide range of administrative scheduling and communication tasks to help drive daily operations forward.Responsibilities Calendar & Meeting Coordination: Schedule meetings and manage the executives calendar across multiple time zones. Set reminders; prepare agendas and follow up on action items.Communication Management: Monitor and manage email inboxes; flag urgent messages and draft professional responses. Act as a liaison with internal staff, clients, and external partners in the engineering sector.Document & Task Management: Organize digital files and manage engineering-related documentation (proposals, reports, schedules). Track tasks and deadlines using tools like Trello, Click Up or Asana.Travel & Logistics: Coordinate travel arrangements and prepare itineraries as needed for meetings, site visits, or conferences in the UAE and abroad.Basic Research & Reporting: Conduct light research related to vendors, suppliers, or market trends in the engineering field. Prepare brief reports or presentation slides.Qualifications2 years of experience as an Executive Assistant or Administrative VA (experience in engineering or technical sectors preferred).Familiarity with construction, mechanical, or infrastructure project environments is a plus.Excellent written and spoken English; Arabic is a bonus.Strong organizational skills and attention to detail.Proficiency in Google Workspace, Microsoft Office, and communication tools (Zoom, Slack, Whats App Business).Comfortable working independently with minimal supervision.Availability for part-time hours with overlap during Dubai business hours (GST).Preferred Tools & Platforms Project management: Asana, Click Up, Trello Communication: Gmail, Zoom, Slack File management: Google Drive, Dropbox CRM or ERP systems (optional): Salesforce, Zoho, SAPHow to Apply Interested Send your resume to: Or message us on Whats App: (63)-Tag someone who fits the bill or share this post! #J-18808-Ljbffr