Purchase Officer

Job Title: Purchase Officer

Department: Procurement / Supply Chain

Reports To: Procurement Manager / Operations Head

Location: Karachi / Faisalabad

Job Purpose:

To manage the procurement of goods and services required for the company's logistics, transportation, warehouse, and office operations. The Purchase Officer ensures timely availability of materials, cost-effectiveness, and compliance with company policies and vendor standards.

Key Responsibilities:

1. Procurement Operations

Receive and review purchase requisitions from various departments (operations, warehouse, fleet, HR, IT).

Prepare and issue Request for Quotations (RFQs) and Purchase Orders (POs) in the ERP (e.g., Frappe/ERPNext).

Source reliable suppliers for transportation-related items (spare parts, fuel, tires, uniforms, packaging materials, etc.).

Negotiate prices, payment terms, and delivery schedules to achieve cost savings.

Track and ensure on-time delivery of ordered materials and services.

Maintain accurate purchasing data in ERP and ensure documentation is complete and auditable.

2. Vendor Management

Identify, evaluate, and register new vendors for logistics and operational requirements.

Develop strong relationships with existing vendors and monitor performance against KPIs (price, quality, delivery).

Conduct regular supplier evaluations and maintain an updated approved vendor list.

3. Coordination & Support

Coordinate with the Accounts team for invoice verification and payment processing.

Work closely with the Operations and Fleet teams to ensure supplies meet technical and quality specifications.

Liaise with Customs, Warehouse, and Freight teams for procurement related to logistics and shipment handling.

4. Cost Control & Compliance

Implement cost-effective purchasing practices while maintaining quality and service levels.

Ensure all purchases comply with company policy and approval hierarchies.

Monitor and report monthly procurement KPIs (e.g., purchase cycle time, supplier delivery time, cost savings).

5. Record & Data Management

Maintain up-to-date purchase records, supplier contracts, and product catalogs.

Generate periodic procurement and expenditure reports for management review.

Qualifications & Skills:

Bachelor's degree in Supply Chain Management, Business Administration, or related field.

Minimum 2–4 years of purchasing experience, preferably in shipping, logistics, or transportation industry.

Hands-on experience with ERP systems (Frappe preferred).

Strong negotiation, communication, and vendor management skills.

Proficiency in MS Office (Excel, Word, Outlook).

Excellent organizational and multitasking abilities.

Knowledge of import/export documentation will be an added advantage.

Job Type: Full-time

Work Location: In person