Executive Assistant (Operations • Admin • Marketing & Communication • HR)

Position Summary You’ll partner with the Director - Marketing & HR to organize, strategize, action, follow up, and deliver—working hand-in-glove with functional leaders to keep projects, tasks, and communication aligned to plan and producing visible, on-time results. Think of this as a mini-Chief-of-Staff role that turns strategy into motion: setting the cadence, removing blockers, and making sure every stakeholder knows the “what/why/by-when.” Mission “Co-pilot to the Director—align teams, drive execution, and turn plans into measurable wins.” KRAs Leadership Alignment & Delivery - Translate priorities into clear plans with owners, timelines, and success metrics; keep cross-functional work moving to closure. Marketing & Communication Rhythm - Content, campaigns, and events ship to plan with consistent brand voice. People & Culture Support (HR Ops) - Hiring flow, onboarding, L&D logistics, and internal comms run smoothly. Operations& Administration - SAIF Zone hygiene, vendors, and office backbone stay audit-ready. Analytics & Reporting - Weekly, decision-ready dashboards across Marketing, HR, and Ops. Responsibilities Leadership Alignment & Cross-Functional Delivery Strategy → Plan: Convert the Director's priorities into tasks with clear owners, dates, and definitions of “done.” Cadence: Run the weekly leadership stand-up and project reviews; publish agendas in advance and circulate action logs within 24 hours. Follow-through: Track actions in teams, MS Office, or other Project Management tools; chase gently but firmly; surface risks early with options and recommendations. Stakeholder sync: Coordinate Marketing, HR, Ops, Finance, and external partners so dependencies are clear and handoffs are smooth. Decision hygiene: Maintain decision/risk registers; elevate blockers with concise one-page briefs (context → options → ask). Communication clarity: Keep everyone “same page” with simple updates: what moved, what’s stuck, what’s next. Quality & timeliness: Hold timelines and standards; run pre-flight checks on key deliverables (decks, content, events, onboarding). Outcome Plans don’t just exist—they land. Leaders feel informed, teams feel supported, and the Director stays two steps ahead. Competencies Program orchestration: turns multi-team goals into executable, trackable work. Executive communication: brief, structured, and decision-oriented. Follow-up stamina: persistent, respectful, and outcomes-focused. Systems thinker: improves the process, not just the task. High trust: handles sensitive information with discretion and maturity. Desired Profile Experience: 3-4 years in Executive Assistant / Operations Coordinator / PMO / Office Manager roles; exposure to Marketing/Comms and HR Ops is a plus (SME or founder-led set-ups ideal; UAE/GCC exposure helpful). Education: Graduate degree (Business/Commerce/HR/Marketing/Communications preferred). Communication: Clear, concise writer and confident speaker; can draft executive emails, briefs, and decks; fluent in English (Arabic is a plus). Multitasking & Prioritization: Comfortable running multiple workstreams, context-switching smoothly, and meeting tight deadlines without dropping details. Interpersonal & Stakeholder Skills: High EQ, diplomacy, and poise—able to coordinate across leaders, vendors, and candidates; strong follow-through and respectful persistence. Tools & Hygiene: Solid with Google Workspace/MS Office (advanced Sheets/Excel basics like lookups/pivots), project tools (Asana/Trello/Monday), and Canva/Power Point polishing. Work Ethic & Style: Owner mindset, proactive problem-solver, organized under pressure, discreet with sensitive information. #J-18808-Ljbffr