Project Expeditor

Immediately after issuance of PO, order with relevant documents shall be assigned to respective procurement expeditor.Expeditor must review all the internal documents like assigned PO’s, technical bid clarification, commercial clarification within 3 – 4 days from the assignment of order & clarify if any concern/queries.Expeditor must conduct Supplier kick off meeting within 2 weeks from the date of PO issuance based on PO surveillance level & MOM shall be shared with procurement /planning /project & Quality department.Expeditor must get Order acknowledgment within one week from the date of PO & applicable Advance & performance bank Guarantees must be received within 4 weeks from the date of PO.Expeditor must submit the draft APG/PBG received from supplier for finance manager review before issuance of final copy & handover the original copy to finance manager.Expeditor need to make sure APG/PBG must be valid in terms of price , duration & laws as per Po agreement & issued from International reputed bank.Expeditor must get detail organization chart of the supplier for the order including Key person of the company.Expeditor must get detail Manufacturing schedule/ Plan from supplier along with Supplier documents schedule before kickoff meeting to discuss across the table.Expeditor must get sub vendor/ sub-contractor list from supplier & their prequalification as per project requirements, and verify sub-vendors/sub-sub contractors selected are as per project AVL.Expeditor must get all the sub vendor unpriced PO with delivery date acknowledged by sub-supplier to ensure delivery fall within main contract time frame.Ensure vendor sub-supplier received all the project related specification & documents while kick off meeting.Expeditor must prepare detail expediting plan for assigned order’s includes weekly meetings or supplier factory visit based on criticality rating, approved by procurement & project manager.Ensure weekly or biweekly progress report submitted by supplier before planned meetings as per critical rating of equipment & shared with project, planning, procurement & QC department.Participating in weekly Project progress report & contributing inputs to planning & project department for respective order.All the critical documents impacting production schedule must be submitted by supplier within 4-6 weeks from the date of PO as per agreement during order kick off meeting with supplier.Any failure of supplier commitments on documents submission for approval, sub -ordering or progress report submission must be highlighted to procurement manager immediately.Ensure all the supplier milestone invoices shall be submitted on time for payment & issued for project & procurement manager approval & maintain project payment list.Ensure approved supplier invoices are saved in assigned project folder & payment must be issued as per PO agreement.Co-ordinate timely with QC engineer for inspection as per agreed inspection test plan and arrange for timely Inspection Notification.Expedite with supplier/subcontractor to close-out all outstanding punch points and arrange for inspections for final acceptance & follow-up with QC for issuance of IRN.Make sure all the commissioning spares, two years operational spares, special tools or any lubricants/ Oils related to order must be captured on packing list Make sure to get photographic evidence of before & after packing of shipment from supplier & saved in assigned folder for project records.On receipt of IRN, get required shipping documents from supplier’s for logistics & issue to respective procurement engineer to arrange transportation.Ensure material/ equipment must be ready for shipping as per agreed delivery terms on Purchase order.Bachelor’s Degree in Engineering, Supply Chain Management, or a related field.Minimum 8 years of experience in expediting, procurement, or supply chain within the oil & gas or heavy engineering industry.Familiarity with mechanical static and package equipment, including understanding of fabrication and inspection processes.Strong knowledge of international and local procurement procedures and documentation.Excellent communication, negotiation, and organizational skills.Willingness to travel domestically and internationally to vendor locations.Seniority level Seniority level Mid-Senior level Employment type Employment type Contract Job function Job function Supply Chain and Project Management Industries Oil and Gas Referrals increase your chances of interviewing at Global Process Systems by 2x Get notified about new Project Manager jobs in Dubai, United Arab Emirates.Dubai, Dubai, United Arab Emirates 10 hours ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr