Commercial Coordinator

Key Duties and Responsibilities: Managing and tracking incoming telephone email and online sales inquiries directing to the appropriate Sales Manager within a 24hour turnaround time Checking availability for both guest rooms and function space Under direction from the Sales Managers creating proposals and estimates and preparing formal contracts based on individual clients needs Blocking guest rooms and function spaces in property management software Making reservations for dining outlets arranged as part of clients booking Consulting General Manager Conference Services and Chef for unique requests and pricing Copying and distributing all pertinent data concerning booked activities to appropriate departments Managing followup correspondence requests for both proposals and contracts Scheduling and conducting site inspections with prospective wedding clients Preparing a variety of weekly and monthly Sales reports Maintaining Sales collateral and creating and updating Power Point presentations for Sales and Conferences department Attending weekly Sales and Conferences meeting communications meeting and monthly Health & Safety meeting Providing administrative assistance as required to Sales Managers and Cluster Executive Assistant Manager Incharge of Commercial Perform any other additional related tasks as assigned by supervisor Qualifications : College/University graduate Minimum 1 year of experience performing administrative work Previous hospitality experience Strong computer skills with competency in Microsoft Excel Word and Outlook Excellent verbal and written communication skills Demonstrates high attention to detail Selfdirected and efficient with excellent time management skills Excellent organizing skills with the ability to successfully manage multiple tasks simultaneously Capable of working effectively while under pressure Remote Work : No Employment Type : Fulltime #J-18808-Ljbffr