Executive Assistant/Office Manager

Job Responsibilities Provide high-level administrative support to the Manager, managing calendars, scheduling meetings, and handling correspondence.Coordinate and organize executive meetings, including preparing agendas, taking minutes, and following up on action items.Act as a liaison between the Manager and internal/external stakeholders, ensuring effective communication and follow-up on requests or inquiries.Manage travel arrangements, including booking flights, accommodations, and preparing detailed itineraries if arise.Prepare and edit correspondence, reports, and presentations on behalf of the Manager.Maintain confidentiality and handle sensitive information with discretion and professionalism.Anticipate the needs of the Manager and proactively address issues to ensure smooth day-to-day operations.Assist in coordinating special projects and strategic initiatives under the direction of the Manager.Ensure the office of the Manager runs efficiently by streamlining processes and implementing best practices.Prioritize and manage multiple tasks simultaneously, demonstrating strong time management and organizational skills.Collaborate with other administrative staff to support the overall needs of the executive team and the organization.Minimum Requirements Minimum of 2+ years of experience as an Executive Assistant or in a similar role supporting top-level management.Bachelor’s or Master’s degree or equivalent.Proficient in using productivity tools such as Microsoft Office Suite (Word, Excel, Power Point, Outlook) and other relevant software.Time management skills to meet deadlines and efficiently handle multiple tasks and priorities.Experience working closely with senior-level officials, internal and external stakeholders.Excellent writing skills and the ability to draft emails on behalf of high-level managers intended for senior-level managers.Discretion and the ability to handle confidential information with integrity.Expertise in managing executive calendars from multiple global time zones.Collaborative and interpersonal skills to work effectively with a large variety of personalities.Have a positive attitude and the ability to remain calm under pressure. #J-18808-Ljbffr